Automotive Office Manager

We are seeking an experienced Automotive Office Manager to join our high-volume luxury automotive dealership. This is an excellent opportunity for a detail-oriented, organized professional who understands dealership accounting, office operations, compliance, and the fast-paced demands of a high-volume automotive environment.

The ideal candidate brings strong automotive dealership office management experience, excellent leadership skills, and a commitment to accuracy, efficiency, and exceptional customer service. Reynolds & Reynolds DMS experience is a plus.

• →Oversee daily operations of the dealership office and administrative functions
• →Manage and support accounting, billing, title, registration, and deal-processing activities
• →Review and maintain accurate vehicle sales and finance documentation
• →Ensure deals are processed accurately and efficiently
• →Monitor funding, receivables, payables, and related dealership accounting functions
• →Maintain compliance with federal, state, and dealership policies
• →Work closely with Sales, Finance & Insurance, Service, Parts, and General Management
• →Supervise, train, and support office staff
• →Identify process improvements that increase efficiency and accuracy
• →Maintain accurate records and ensure timely completion of administrative tasks
• →Help ensure an exceptional customer experience throughout the transaction process
• →Assist management with reporting, audits, reconciliations, and other dealership administrative needs

• Previous Automotive Office Manager, Dealership Office Manager, Automotive Accounting, or comparable dealership experience
• Experience in a high-volume automotive dealership strongly preferred
• Strong understanding of dealership accounting and vehicle deal processing
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy
• Proven ability to lead and develop an administrative team
• Strong communication and problem-solving skills
• Ability to prioritize multiple deadlines in a fast-paced environment
• Proficiency with Microsoft Office and dealership software
• Reynolds & Reynolds DMS knowledge is a plus
• Luxury automotive dealership experience is highly desirable