Divisional Administrative Specialist (Administrative Specialist 2)

Initial Posting Date:

Application Deadline:

Agency:

Salary Range:

Position Type:

Position Title:

Job Description:

At the Oregon State Fire Marshal (OSFM), our mission is simple yet crucial: to protect people, property, and the environment from fire and hazardous materials. Guided by a set of unwavering values, we strive to uphold integrity, dedication, leadership, partnership, and service to others in all we do.

The OSFM is recruiting for a Divisional Administrative Assistant (Administrative Specialist 2) position. The Divisional Administrative Assistant provides comprehensive administrative and technical support to the Regulatory Services Division of the Oregon State Fire Marshal. In this role, you will support the Division Chief and division staff by assisting with projects, monitoring program operations, preparing reports, and assisting with strategic planning initiatives. You will interpret laws, rules, and policies; maintain division systems and records; draft professional communications; and coordinate meetings, travel, and onboarding activities. This position also serves as a liaison to stakeholders, handling inquiries from industry members, fire service personnel, law enforcement, and the public while representing division programs in meetings and work groups.

The ideal candidate thrives in a fast‑paced environment, demonstrates strong organization and self‑leadership skills, and can work both independently and collaboratively. You will analyze workflows, recommend operational improvements, maintain program databases and files, and assist with legislative matters and compliance issues. The role also provides essential backup coverage for other administrative staff to ensure continuity of operations across the division.

Become a part of the OSFM team and together, let's continue working towards a safer, more resilient Oregon for everyone!

Position Details

• Click here to review the complete position description.
• This is a full-time, permanent position and is represented by the American Federation of State, County, and Municipal Employees (AFSCME) union.
• This position is based at our Salem office in Oregon.
• In office presence is required with potential for teleworking as business needs allow.
• The salary listed is the non-PERS qualifying salary range. When the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%.

Research suggests that women and people of color are less likely to apply unless they are confident, they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply and allow us to evaluate the knowledge, skills, and abilities that you demonstrate, using an intentional equity lens. 

Minimum Qualifications: 

Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR