Office Specialist 2 – Front Desk Reception

Initial Posting Date:

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Job Description:

The Oregon State Police in Salem, Oregon is hiring for one (1) Full-Time, Permanent Office Specialist 2 – Front Desk Reception position. This is an in-office position without the opportunity for a hybrid or remote work schedule.

Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.

If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 11/26/2026. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 02/10/2027, or until filled, with application review dates occurring approximately every two weeks beginning 11/27/2026. We may close the announcement at any time after this date when we have received an adequate number of applications.

If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact osp.recruiting@osp.oregon.gov and reference REQ-209623.

The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase.

In this position, you will support the department by providing centralized services to the public and department personnel stationed throughout the state, including General Headquarters (GHQ). In this position, you will be responsible for greeting visitors at the front reception, ensuring security protocols are met before granting access into the building, using a multi-line telephone system to field inquiries, and processing incoming mail and payments for services provided. Additionally, you will be responsible for inventorying and stocking the central supplies, distributing received shipments, and at times, provide clerical support to the other divisions of the department.

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;

OR

An associate degree in any field;

OR

An equivalent combination of education and experience.

• Must be able to provide credible sworn testimony in a criminal or civil proceeding arising from the performance of duties.
• Must be LEDS certified or be able to obtain certification upon hire.

The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

• Experience providing customer service to a variety of individuals in, at times, challenging circumstances.
• Experience receiving incoming mail and packages; determining appropriate distribution of received mail and packages.
• Ability to operate office equipment such as computer terminal or photocopier.
• Experience receiving, screening, and routing telephone calls on a multiline telephone system.
• Experience handling cash and other monetary transactions, ordering supplies, and monitoring inventory.

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

The process will be comprised of the following evaluation assessment (subject to change).

• Interview

Apply in Workday by the deadline listed above, failure to submit your application by 11:59PM of the above listed date will result in automatic disqualification of your application. You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position. In addition to a resume, you must submit a cover letter – no more than two pages in length – addressing how you meet the preferred skills for this position. Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application. Please submit these documents in either MS Word or PDF format.

This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information.

The Oregon State Police does not offer visa sponsorships.

Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference.

For more information, please visit Veterans Resources.

Additional Information:

Diversity, Equity, and Inclusion at OSP

Background Hiring Information

Employee Benefits

Pay Equity Information & Resources

What You Need to Know to Get the Job