Administrative Specialist I - Joel D. Valdez Main Library

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

Join the Pima County Public Library Facilities Team.

Pima County Public Library is seeking an organized, detail-oriented, and customer-focused Administrative Specialist I to support daily facilities operations across our 27 library locations. This position is responsible for reviewing, prioritizing, and processing maintenance and service requests, submitting work orders through designated online systems, and coordinating with County departments and service providers to ensure timely follow-up. Responsibilities include monitoring and tracking open work orders, maintaining accurate records, providing regular status updates, and serving as a primary facilities liaison for assigned library locations. This position also involves coordinating onsite visits, maintaining inventory records, and supporting other administrative functions. The ideal candidate will demonstrate strong communication, problem-solving, and organizational skills, with the ability to manage multiple requests, meet deadlines, and provide accurate and timely customer service in a fast-paced environment.

This position requires the ability to report to, and travel between, assigned library locations during the workday within a reasonable timeframe.

Essential Functions:

• Minimum one (1) year experience working in customer service.
• Minimum one (1) year experience/knowledge of submitting facility requests via online software.
• Minimum one (1) year experience using Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Minimum one (1) year experience with/knowledge of written and verbal communication.
• Minimum one (1) year experience collaborating with units or organizations outside assigned work unit.

Licenses and Certificates: Some positions may require certification as a Notary Public by the State of Arizona at the time of appointment or prior to completion of initial/promotional probation. Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Pima County determines whether a position is eligible for visa sponsorship at the time of recruitment. Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position. Action Activity - Bending, Reaching; Motion Activity - Grasping; Hearing Activity - In noisy areas and behind themselves; Speaking Activity - In person, on the phone, on a cell; Vision - Operate Motor Vehicle, distinguish colors, depth perception, peripheral vision.

Working Conditions: Working conditions will be determined by the position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.