Executive Assistant

United States·San Francisco,Los Angelesmid

Executive AssistantAdministration & Office Support

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Overview

ABOUT USPomelo is a boutique NYC-based staffing company.

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Executive AssistantAdministration & Office Support

ABOUT US
Pomelo is a boutique NYC-based staffing company. We began as an offshore recruiting firm and have recently evolved into an executive search firm that places top-tier US-based business generalists (former consultants and investment bankers) in operating roles at leading startups and high-growth companies across the US. We work with some of the fastest-growing tech companies and iconic consumer brands, from New York to San Francisco.

ABOUT THE ROLE
We are building a pool of exceptional Executive Assistant / Executive Business Partner candidates for opportunities at leading startups and high-growth companies across the US. EAs work closely with founders, CEOs, and executive teams to drive high-priority initiatives, solve complex business problems, and help the company operate more effectively. This is a highly cross-functional role that can span strategy, operations, special projects, business development, finance, and organizational planning. We are specifically looking for candidates with a strong business generalist background, particularly former management consultants or investment bankers who have demonstrated exceptional analytical, communication, and problem-solving skills. As opportunities arise, selected candidates will be considered for EA roles that match their experience, interests, and career goals.

KEY RESPONSIBILITIES

Responsibilities

~2 min read

→Act as the right hand to the executives for all administrative and operational tasks, helping the executives save time and resources
→Manage/organize email inboxes and calendars for the executives, including prioritizing calls/meetings based on business needs and scheduling travel/itineraries as requested
→Proactively follow-up with timely reminders and to-do lists
→Set the agenda and discussion points/topics for the executives' meetings
→Act as the main point of contact for various projects, including corresponding with third-parties, coordinating and prioritizing meetings, and organizing events from start to finish
→Lead, manage, and oversee project timelines, budgets, and resources
→Create knowledge bases, SOPs, and other documents based on business needs
→Actively listen to executives' feedback and gather insights to constantly identify opportunities for business improvement
→Handle basic financial tasks such as expense tracking, invoicing, budgeting, and reimbursement
→Ensure that all deadlines are met and all work is produced in a timely manner
→Perform ad hoc administrative, business operations, and special project tasks as needed
→Serve as a trusted thought partner to senior leadership and help ensure key priorities continue moving forward

QUALIFICATIONS

→2-4 years of experience at a top-tier management consulting firm or investment bank required
→Exceptional candidates may have additional experience at a high-growth startup, technology company, or other operating environment
→Demonstrated ability to solve complex, ambiguous problems with limited direction
→Excellent analytical, financial modeling, and quantitative skills
→Exceptional written and verbal communication skills
→Strong executive presence and ability to communicate effectively with senior leaders.
→Highly organized, proactive, and comfortable managing multiple high-priority initiatives simultaneously
→Ability to operate effectively in fast-paced, ambiguous environments
→Bachelor's degree from a strong academic institution
→Willingness to work in NYC, San Francisco, Los Angeles, or other major startup hubs depending on the specific opportunity

What We Offer

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Compensation will vary by company, seniority, and location. Typical EA opportunities in our network offer competitive base salary and bonuses.

Pomelo works directly with candidates throughout the search process to identify opportunities that align with their background, career goals, and interests.