Administrative Assistant

• →Answering phones; providing information as needed; greeting, screening, and announcing guests
• →Reviewing President’s and Senior Vice President, Chief of Staff’s calendars; preparing conference room for meeting; and monitoring workflow of the front office
• →Provide support for scheduling and travel arrangements
• →Assisting with Office of the President mail and correspondence; reviewing, editing, and preparing letters; collecting mail, sorting, and routing; coordinating administrative signatures
• →Serving as Access Coordinator for management and distribution of Old Main keys and CCURE access; maintaining key and access inventory; updating LionSpace with employee office locations
• →Serving as Parking Chair managing employee and executive parking permits for the Office of the President units
• →Serving as backup to the Executive Assistants assisting with calendars and email at president@psu.edu and bot@psu.edu
• →Processing financial forms including Pcard requisitions, ERS reports and ordering supplies
• →Providing office support including scheduling staff meetings and meetings of the University Policy Administration Committee; maintaining membership and email lists
• →Serving as Affiliate Facility Coordinator and Safety Monitor providing back up to the Old Main Super Facility Coordinator; assisting with work orders and issues that arise; assisting with Old Main security and management of the office duress alarms
• →Assisting with ticket accountability process for the President’s suites in the Bryce Jordan Center, Pegula Ice Arena and Beaver Stadium; preparing ticket accountability reports
• →Handle sensitive and confidential information with discretion

The successful candidate must be highly motivated and exhibit a high degree of professionalism and initiative. A proven track record of exercising discretion and independent judgment, while managing confidential information, is required. The successful candidate must also be willing to work in a team environment, manage multiple priorities, and have demonstrated success interacting effectively with members of senior management. Excellent computer skills including Microsoft Office 365 is required and knowledge of Penn State's System for Integrated Management, Budgeting, and Accounting (SIMBA), SAP Concur, and LionSpace (or similar software systems) desired.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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