Administrative Assistant, School of Engineering at Penn State Behrend

Responsibilities include, but are not limited to:

• →Coordinate administrative activities for the Senior Design program, including nondisclosure and intellectual property agreements. Prepare and distribute project payment requests and process purchases for student projects. Maintain the Senior Design Student Resources and Project Showcase webpages.
• →Assist with planning and coordinating the annual Richard J. Fasenmyer Engineering Design Conference.
• →Support faculty searches by coordinating candidate schedules, rooms, communications, and materials in collaboration with Human Resources.
• →Provide administrative support for the ABET accreditation process, including collecting, organizing, tracking, and maintaining course materials, assessment records, faculty information, and other required documentation. Assist with preparing materials and coordinating schedules, meetings, rooms, and logistics for associated visits.
• →Manage semester start-up materials, including the collection of course syllabi and other academic records, and provide database support.
• →Coordinate card and laboratory access for faculty, staff, and students.
• →Track required laboratory safety training and documentation.
• →Serve as the School’s administrative liaison to Environmental Health and Safety.
• →Provide administrative support to the School of Engineering Safety Committee.
• →Coordinate equipment maintenance and process work orders for facilities repairs and other needs.
• →Greet and assist students, faculty, staff, and visitors.
• →Provide general administrative support and perform other duties as assigned.

The successful candidate should have:

• Proficiency with Microsoft Office 365 or similar tools for communication, document preparation, spreadsheet tracking, and scheduling.
• A minimum of on year of experience with financial processes, including expense tracking and reconciliation systems.
• Effective verbal and written communication skills and a commitment to providing excellent customer service.
• Exceptional attention to detail and accuracy.
• The ability to exercise discretion and sound judgment when handling confidential materials.
• Excellent organizational skills and the ability to manage and prioritize multiple tasks.
• Demonstrated ability to work independently and collaboratively as part of a team.
• The ability to learn and effectively use University systems, including Workday, iTwo, and website content management platforms.

Experience with accreditation support, financial transactions, event planning, website maintenance, data management, safety compliance, or administrative support is preferred.

For full consideration, applicants are asked to submit a cover letter and resume/CV with their application.

Some schedule flexibility may be required during faculty searches, accreditation visits, and major School of Engineering events.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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