Executive Assistant

Philippines·Makati Citymid

Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Perform secretarial support to Partners and Directors level Calendar and diary management (e.g. booking meetings, ensuring no meeting conflicts,

Technical Tools

Executive AssistantAdministration & Office Support

Advisory

Not Applicable

IFS - Administration

Administrative

About the Role

As an Executive Assistant, you'll work as part of a team of problem solvers with extensive consulting and industry experience, helping our clients solve their complex business issues from strategy to execution. Specific responsibilities include but are not limited to:

Perform secretarial support to Partners and Directors level
Calendar and diary management (e.g. booking meetings, ensuring no meeting conflicts, prioritise meetings)
Expense claims submission (in accordance with policy) and verification
Coordinate event-related logistics (e.g. venue booking, room set-up, food catering, workshop tools required)
Travel management (in accordance with policy) including travel arrangements coordination (e.g. flight, visa, transport, airport transfer, hotel arrangements
Namecard requisitions and timesheet submission
Assist in preparation of documents for engagements (e.g. formatting, proofreading, binding, courier, sending for digital signature, archiving)
Responsible for providing client support to core consulting GTMs.
Provide approval on related documents with Partner’s consent (e.g. engagement letters and invoices using DocuSign)
Collate CV and resumes so that project teams can reach out to get a copy for proposals
Accounts receivable monitoring and reporting
Partner onboarding & offboarding
Monitor clearance progress
Assist with a variety of internal projects and coaching group engagement (e.g. LoS and coaching group social activities)
Provide general support for visitors (e.g. receive guests and bring to meeting venue)
Managing updates on Salesforce for client contacts, meetings etc (training will be provided to the EAs)
Opportunity and contact management
Cloudbooking/Book partner rooms
Client Services support
GTM specific tasks

About You

College degree graduate in Business Administration or other related courses.
At least 5 – 8 years’ experience as an executive assistant or other relevant administrative support
Must be comfortable working with the top-level management
In-depth understanding of entire MS Office and Google suite tools
Can meet deadlines in a fast-paced and quickly changing environment
Outstanding organizational and management skills
Ability to maintain high level of professionalism and confidentiality
Good in problem solving with strong decision-making skills
Professional level verbal and written communication skills
Open to work in Makati City, hybrid setup (at least 2x a week, might change depending on the need of the business)

Nice to Have

~1 min read

Executive Office Administration

Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Business Process Improvement, Calendar Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Electronic Billing, Electronic Filing, Electronic Records Management {+ 31 more}