Administrative Assistant II
United States·GainesvillemidQuick Summary
-Work with graduate coordinator for trainee support, graduate event support, logistical support. -Work with department seminar coordinator for seminar logistical support.
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
| Classification Title: |
Administrative Assistant II |
|---|---|
| Classification Minimum Requirements: |
High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience. |
| Job Description: |
The Administrative Support Assistant II will provide support to faculty and staff located in the department of Medicinal Chemistry in the College of Pharmacy. This position requires an individual to manage many tasks and must exercise professionalism and effective communication skills when interacting with faculty, staff and students. The individual is expected to work independently with minimal supervision and must be proactive with assignments, have attention to detail, and take ownership of their responsibilities. |
-Work with graduate coordinator for trainee support, graduate event support, logistical support.
-Work with department seminar coordinator for seminar logistical support.
-Develop and maintain professional relationships with agencies, collaborators, donors/companies.
-Assist faculty with publishing needs.
-Assist in tracking volunteers and research scholars.
-Host speakers, research events (e.g., CNPD3 symposia) and center seminars.
-Maintain files and departmental records.
-Order related activities (packing slips, assigning orders to specific accounts, etc.).
-Package receipt and preparation for pick up (FedEx, Fisher, etc.).
-Mail distribution and delivery of packages.
-Departmental key management.
-Assist with PCard reconciliation process.
-Maintain calendar, schedule appointments/meetings for MC Chair.
-Answer/make phone calls.
-Assist in developing and monitoring annual operating budgets and expenses.
-Work with SSC HR for new hire/employee/volunteer setup.
-Department travel, procurement and accounts payable transactions.
-Maintain calendar, schedule appointments/meetings for MC Chair.
-Maintain department and center webpages and newsletters.
-Serve as backup for other administrative support staff.
-Miscellaneous duties as assigned.
Expected Salary:High school diploma or equivalent and four years of relevant experience or an equivalent combination of education and experience.
Preferred:Excellent computer processing skills and attention to detail.
Excellent Excel and Word skills.
Excellent financial management skills.
Excellent verbal and written communication skills.
Excellent organizational skills.
Special Instructions to Applicants:To be considered, you must upload your cover letter, resume, and list of three professional references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
Advertised: Eastern Standard Time
Applications close: Eastern Standard Time
Location & Eligibility
About this job
- Pay per year
- ≈ $44,720–$47,840 a year
- 9% below the $50,960 median for Administrative Assistant jobs on Jobera (581 salaries).
- Who can apply
- United States
- Posted
- Today
Listing Details
- First seen
- November 2, 2026
- Last seen
- November 2, 2026
Posting Health
- Days active
- 0
- Repost count
- 1
- Trust Level
- 57%
- Scored at
- November 2, 2026
Signal breakdown
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