Personal Assistant to Distinguished Professor (at the rank of Administrative Assistant II) in the Department of Physics

The Department of Physics is seeking a highly skilled and proactive Personal Assistant to support a distinguished Professor and his research group in all aspects of academic, research, and public engagements. The appointee will be responsible for a wide spectrum of administrative work, including but not limited to providing comprehensive administrative support such as managing complex calendars, travel arrangements, and correspondence; organizing events, meetings, conferences, lectures, and special events; arranging schedules for visitors and coordinating logistics for academic and public engagements; liaising with university departments and external collaborators on behalf of the Professor; purchasing consumables, handling reimbursements, and managing procurement processes as required; and assisting with grant applications, research proposals, and progress reporting. The appointee will also perform any other duties as assigned.

• A Bachelor’s degree or above with at least 10 years’ relevant work experience in administration
• Excellent command of both spoken and written English and Chinese (including Cantonese and Putonghua)
• Strong interpersonal, organizational, problem-solving, and communication skills
• Ability to prioritize multiple tasks in an efficient manner
• Mature, meticulous, and self-motivated with the ability to work independently and attentive to details even under pressure
• A high level of computer literacy/IT skills
• Experience in a University setting is a plus but not mandatory
• Experience in supporting senior academic or scientific leaders
• Familiarity with research administration and grant processes
• Knowledge of university operations and international collaborations

The University only accepts online applications for the above post. Applicants should apply online and upload an up-to-date C.V.  Review of applications will commence as soon as possible and continue until 19 April, 2026, or until the post is filled, whichever is earlier.  Shortlisted candidates will be invited to an interview.

The University is an equal opportunities employer
and is committed to equality, ethics, inclusivity, diversity and transparency

Applications Open: Mar 20 2026 China Standard Time
Applications Close: Apr 19 2026 11:55 PM China Standard Time

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