Administrative Assistant

Get a firsthand view of behind the scenes of a growing mortgage brokerage. You will be supporting the
CEO, along with other staff on day-to-day activities as well as special projects that may come along.

Responsibilities

Act as a point of contact between the CEO and other internal and external clients
 Answering calls to include taking messages, documenting and routing to appropriate parties
 Handle written, verbal and phone requests and inquires appropriately
 Arrange meetings, appointments and travel as necessary as well as provide reminders
 Ensure office is fully stocked with equipment necessary for business as well as kitchen for office
 use; this could include supplier negotiation for discounts and deals
 Produce reports, presentations and briefs
 Create and manage an efficient filing system
 Handle all incoming bills to ensure they are paid timely
 Work with IT to set up new computers
 Personal assistance to CEO on an ad hoc basis which includes calendar management and email
inquiries
 Other duties assigned

Required Skills

3+ years of experience as an Executive Assistant or a Sr Administrative assistant; experience in
 a Real Estate firm is a plus
 Problem solver
 Proficient in MS Word, Excel, and Outlook
 Strong team member
 Seeker of excellence in quality of work
 Highly organized
 Proficiency in English; Russian speaking is a plus
 Time management skills
 Ability to multitask and juggle multiple priorities

 Ability to communicate with individuals at all levels and with various backgrounds
 Detail oriented with strong follow up and follow through

 Resourceful

 Excellent Communication Skills
 Detailed Oriented
 Pro-active go getter
 Passion for excellence