Receptionist cum Facility Executive

This Receptionist cum Facility Executive will be working for one of our clients — a German company — to provide the services as outlined below.

• Leasing & Admin Support: Facilitate and maintain records for all leasing and administrative activities (including rental invoices, utility bills, POs, warranties, process manuals, maintenance schedules, due date/delivery tracking, and lease-related notices).
• Stakeholder Coordination: Coordinate with internal and external stakeholders, including Landlords, Building Management, and internal teams of the client company.
• Office Maintenance: Responsible for the delivery of overall office maintenance activities, including oversight and quality inspection for all housekeeping, janitorial, and technical services.
• Operational Reporting: Coordinate on-site activities and provide monthly performance reports to the client company's representative.
• Site Inspections: Conduct periodic site walkthroughs with the client company's representative and gather feedback from end-users.
• Single Point of Contact: Serve as the sole point of contact for Facility Management Services (FMS) related queries, complaints, and feedback.
• Courier Management: Coordinate with client company-nominated vendors for courier services.
• Procurement: Manage procurement services for all consumables and FMS equipment.
• Optimization: Implement cost-cutting and quality improvement measures in areas such as the Pantry, Stationery, Mail Room, Cafeteria, etc.
• Housekeeping Control: Ensure consistent housekeeping services and implement effective control measures.
• Sanitization: Ensure deep cleaning and sanitization schedules are effectively executed by the service provider and perform overall monitoring.
• Proactive Measures: Initiate proactive measures to improve facility standards.
• Resource Management: Manage job rotation and staff replacements.
• Compliance & Testing: Manage checklists, inspections, and test reports.

• Mindset: Proactive, self-motivated, and willing to take on responsibilities.
• Attitude: Courteous, cooperative, polite, and professional nature.
• Languages: Excellent command of English, Vietnamese, and other regional languages.
• Technical Skills: Intermediate proficiency in MS Office 360 (Excel, Word, PowerPoint, Outlook, Planner, Teams, etc.).
• Soft Skills: Strong communication, leadership, decision-making, and interpersonal skills.
• Experience: Proven experience in FMS (Facility Management Services) and location management.

HOW TO APPLY: Apply directly to this link or send your CV to our email Careers@Savills.com.vn

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