Operations Assistant

From a collaborative culture to teammates who will always be by your side, find a career that will grow with you. Deliver your impact at Secretariat.

Secretariat professionals are trusted in the highest-stakes legal, risk, and regulatory matters around the world.

When you join Secretariat, you become part of a rapidly growing elite team of bright minds and passionate problem-solvers. Your skills and expertise will be utilized on day one – working with the world’s most renowned law firms, leading corporations, and influential institutions to answer complex questions that shape critical financial, economic, and strategic business decisions.

Our globally integrated teams are united by the ambition, energy, and commitment they bring to every challenge. We inspire and empower an open, collaborative culture that embraces ongoing professional development, recognition, diversity, and – most importantly – you.

Make your impact at Secretariat.

This will be a part-time position ( 16 - 20 hours) for 6 months initially and will support our Munich office.

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· Professional support for the executive team and senior management in day-to-day operations

· Appointment and calendar management

· Travel planning and organization, including travel expense reporting

· Managing correspondence and incoming mail

· Organizing and coordinating internal and external meetings

· Ensuring efficient office operations and organizational processes

· Coordinating service providers, contracts and administrative matters

· Managing documents, schedules and internal presentations

· Preparing offices and meeting rooms and welcoming visitors

· Preparing monthly invoices, including an initial plausibility check

· Finalizing and sending approved invoices

· Monitoring outstanding receivables and supporting the payment reminder process

· Independently managing and coordinating administrative and operational projects

· Supporting internal matters and cross-functional initiatives

· Creating and preparing presentations, analyses and decision-making materials

· Supporting the preparation of project proposals and client materials

· Planning, organizing and supporting workshops and events

· Coordinating internal events and team events

· Acting as the central point of contact between management, teams and external contacts

· Providing support in areas such as business development, sales, marketing, customer success and HR

· Conducting research and preparing relevant information

· Supporting recruitment processes and applicant management

· Taking on additional responsibilities and special projects in line with current business priorities

  Excellent written and spoken German  (B2 minimum) and very good English ( B1 minimum)

· Professional Qualifications

· Successfully completed commercial or administrative vocational training, for example as an office management assistant, office communications specialist or foreign-language correspondence specialist, or a comparable qualification, such as in tourism

· Professional experience in an executive assistance, office management, hospitality or project environment

· Proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, Excel and Teams

· Experience with SAP or Workday is an advantage

· Excellent written and spoken German and good to very good English

· Experience in a consulting, professional services or international corporate environment is an advantage, but not essential

· Personal Skills

· Strong organizational skills and a high sense of responsibility

· Independent, structured and solution-oriented approach to work

· Strong service orientation and a hands-on mentality

· Discretion, reliability and trustworthiness

· Excellent communication skills and a confident manner at all levels of the organization

· Ability to coordinate multiple topics simultaneously and set priorities

· Team spirit, initiative and a positive attitude

· Flexibility and enthusiasm for a dynamic working environment with changing requirements; ability to follow up on matters independently and bring them to a reliable conclusion

There are a lot of fine consulting firms out there. But when everything is on the line, it takes a unique combination of skill and savvy to succeed under pressure.

Our culture and people are driven by passion, pride, and performance. Passion for the clients we serve, the work we deliver, and the communities we live in. Pride in our cohesive team recognized for excellence and trusted to perform in the most challenging situations. And our track record of outstanding performance across all of our disciplines speaks for itself.

Our people are motivated to be the best in everything they do – from our approach to making the complex simple to the way we mentor our up-and-coming talent to become trusted experts early in their careers.

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