ABA Administrative Assistant

Join our growing ABA (Applied Behavior Analysis) organization as an Administrative Assistant, supporting day-to-day operations of a fast-paced behavioral health practice. This role is critical in ensuring smooth coordination between clients, therapists, and internal teams while maintaining accurate administrative and operational processes. Responsibilities • Manage scheduling and coordination for therapy sessions, including calendar management and updates • Assist with client intake processes, documentation, and onboarding support • Communicate with patients, families, and staff to ensure smooth day-to-day operations • Maintain accurate records within internal systems (EMR/CRM if applicable) • Support insurance verification, authorizations, and basic billing coordination (if applicable) • Assist with data entry, reporting, and general administrative tasks • Coordinate with internal team members to resolve scheduling or operational issues • Ensure compliance with company policies and HIPAA standards Requirements • 1–3 years of administrative experience (healthcare or ABA experience preferred) • Familiarity with ABA, behavioral health, or therapy environments is a strong plus • Strong organizational and time management skills • Excellent written and verbal communication • Ability to manage multiple tasks and prioritize effectively • Detail-oriented with a high level of accuracy • Experience with scheduling tools, CRMs, or EMR systems preferred Nice to Have • Experience supporting ABA clinics or behavioral health organizations • Exposure to insurance workflows, authorizations, or billing processes • Spanish-speaking (based on South American preference) Role Objective To provide reliable administrative and operational support that improves efficiency, enhances client experience, and allows clinical staff to focus on delivering high-quality care.