Soccer Shots Administrative Coordinator

In-Carmel- Hybrid - UsHybridmid

Administrative CoordinatorAdministration & Office Support

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Quick Summary

Requirements Summary

Strong, professional communication skills, both written and verbal (strong grammatical and proofreading skills) Prompt, reliable, and upbeat customer service Thorough, consistent,

Technical Tools

Administrative CoordinatorAdministration & Office Support

Benefits:

Work from home
Free food & snacks
Opportunity for advancement
Training & development
Competitive salary
Flexible schedule

Soccer Shots Administrative Assistant: Part-Time

Website: https://www.soccershots.com/hamiltoncounty/

Employer Description:

Founded in 1998, Soccer Shots is an engaging children’s soccer program with a focus on character development for children ages 2-8. We positively impact children’s lives on and off the field through our best-in-class coaching, communication, and curriculum. Through franchising and a commitment to strong systems and training programs, Soccer Shots is now offered in 200 territories in over 37 states and Canada. Over 540,000 children will enjoy Soccer Shots this year! Soccer Shots is consistently recognized as a Top 500 Franchise, as Best in Category by Franchise Business Review, and is the Official 2-5 year old program of US Youth Soccer.

Local Franchise:

The local Soccer Shots franchise, called “Soccer Shots Central Indiana,” has existed for 15 years. Our office is located in Carmel, IN. The company is owned by Kristen and Kevin Rebholz. The company offers year-round Soccer Shots programs at nearly 90 locations, serves over 7,500 participants each year and employs over a dozen staff members.

Office Site: 13295 Illinois Street Ste. 206, Carmel, IN

Job Description:

Soccer Shots is a leader in leaving a lasting, positive impact on the youth it serves. Through the game of soccer, children learn creative play and character skills. The role of the Administrative Assistant is to organize and coordinate all special events and community outreach, manage all customer service via email and phone, communicate and maintain staff schedules, manage all back-end website operations, etc. The Administrative Assistant will be expected to play an active role in the growth, success, and impact of Soccer Shots Central Indiana in the community and will represent Soccer Shots Central Indiana with excellence. This role requires excellent organizational and communicative skills, familiarity with Microsoft products and operating systems, great attention to detail, and someone that is self-motivated and proactive about driving daily operations forward without frequent oversight. This position is a hybrid role that allows work from home hours combined with some in-office hours (totaling about 20-30 hours/week, depending on where we are at in the season some weeks are busier than others). The Administrative Assistant responsibilities include, but are not limited to, the following:

Responsibilities (can include but are not limited to):

ADMINISTRATIVE/SUPPORT:

Manage all customer service via email and phone
Communicate and maintain staff schedules (weekly coach emails)
Manage all back-end website operations
Print, organize, and distribute enrollment forms and promotional materials to coaches
Inventory management
Execute marketing for seasons
Prepare seasonal newsletters
Prepare and execute player of the season profiles and emails
Prepare and execute team photo emails
Participate in all seasonal staff meetings
Co-Managing Soccer Shots social media platforms (Instagram, Facebook, etc)

HIRING/HR:

Prepare hiring binders for current and future hires
Prepare for new hires (uniform, equipment, prizes, coach picture, etc)
Create meet your coach profiles

EVENT PLANNING:

Organize, promote, and execute Soccer Shots seasonal events (Spring/Summer - Super Soccer Saturdays, Fall - Ghosts & Ghoalies Halloween Fest & Collegiate Soccer Events)
Find volunteers to help run events
Create event logistics plans, gather necessary event items, solicit event donations, set-up event vendors, etc.
Organize, promote, and execute community and school-partner events

PROFESSIONAL DEVELOPMENT:

Attend leadership team meetings, as needed (may be virtual or in-person)
Attend weekly 1-1 meetings, as required (may be virtual or in-person)
Attend seasonal coaches meetings (4 times per year)

Essential Qualifications:

Strong, professional communication skills, both written and verbal (strong grammatical and proofreading skills)
Prompt, reliable, and upbeat customer service
Thorough, consistent, and accurate attention to detail
Ability to multi-task while maintaining composure
Adaptable and not bothered by sudden changes (whether to plans, tasks, scheduling, etc)
Identify problems and take ownership of implementing practical, effective solutions
Self-motivated and proactive individual that can manage daily tasks without frequent oversight
Comfortable receiving direct, constructive feedback from company leadership
Positive, driven, growth-oriented individual willing to follow-through on commitments
Administrative experience (1-2 years preferred)
Experience using Microsoft products/operating systems
Experience using Canva
Experience managing back-end website systems
Willingness to work some evening and weekend hours, as needed during busy times each season (ex. start of each season)

Physical/Work Environment Requirements:

The job description above is a part-time position requiring 20-30 hours of work per week (busier at the start of each season). Hours may vary per week. Typical/expected working hours are Monday through Friday, between 9:00am-4:00pm (with occasional evening and weekend hours required during busy parts of the season). This position functions in an inside office environment, that may require being in a seated position for long durations of time. Hours can be a hybrid of work-from-home and in-office, as needed.

Flexible work from home options available.