Administrative Coordinator - 20842

Our client offers a premier collection of luxury beachfront and coastal condominium rentals located along Florida's Gulf Coast. The company is focused on providing exceptional vacation rental experiences while maintaining high standards across its properties, listings, guest-facing information, and internal operations.

They are looking for a highly organized and detail-oriented Administrative Coordinator to support day-to-day business administration and help ensure important operational information remains accurate, organized, and up to date.

The Administrative Coordinator will provide hands-on administrative support across the business, with a primary focus on data entry, property listing updates, form completion, documentation, and general administrative coordination.

This role is ideal for someone who genuinely enjoys administrative work and takes pride in accuracy, organization, and completing tasks thoroughly. The successful candidate will be comfortable working across multiple systems, handling repetitive but detail-sensitive responsibilities, and using modern AI tools to work more efficiently.

The ideal candidate is a dependable self-starter who can take ownership of assigned tasks, recognize inconsistencies before they become problems, and keep administrative workflows moving without requiring constant oversight.

• Provide day-to-day administrative support across business operations.

• Complete data entry and maintain accurate information across company systems.

• Prepare, complete, and update forms and internal documentation.

• Organize digital records, files, and supporting materials.

• Assist with recurring administrative processes and business tasks.

• Track outstanding items and ensure required follow-up is completed.

• Support leadership and other team members with administrative projects as needed.

• Update vacation rental property listings with accurate and current information.

• Review property descriptions, amenities, policies, and other listing details for accuracy.

• Make requested updates across relevant property and booking platforms.

• Assist with adding new properties and maintaining existing listing information.

• Identify outdated, missing, or inconsistent information and coordinate corrections.

• Ensure property information remains consistent across systems and customer-facing channels.

• Enter and update business, property, and operational data accurately.

• Review information before submission to minimize errors.

• Maintain organized spreadsheets, trackers, and internal databases.

• Perform routine audits to identify missing or inconsistent information.

• Assist with transferring information between systems when required.

• Maintain strong data quality and documentation standards.

• Complete and process business forms according to established procedures.

• Collect and organize information required for forms and documentation.

• Review completed materials for accuracy and completeness.

• Maintain organized electronic records of completed documents.

• Follow up on missing information when necessary.

• Assist with creating and improving templates for recurring administrative tasks.

• Use AI tools to improve the speed and efficiency of administrative work.

• Leverage AI for drafting, summarizing, organizing, researching, and formatting information.

• Identify repetitive administrative tasks that could be simplified through AI.

• Use sound judgment when reviewing AI-generated work for accuracy.

• Remain comfortable learning new AI tools and workflows as the company's processes evolve.

• Maintain clear task lists, deadlines, and administrative priorities.

• Manage multiple assignments simultaneously without sacrificing accuracy.

• Keep stakeholders informed regarding the status of outstanding administrative items.

• Follow established processes while identifying opportunities to improve efficiency.

• Ensure important tasks and deadlines do not fall through the cracks.

• Opportunity to become an important administrative resource within a growing vacation rental business.

• Exposure to luxury hospitality and property management operations.

• Variety across data, listings, documentation, and administrative projects.

• Opportunity to incorporate AI into everyday administrative workflows.

• Ability to take ownership of recurring processes and improve how administrative work is completed.

• Collaborative remote environment with meaningful responsibility.

• Hyper-organized and naturally inclined to keep information structured and current.

• Detail-oriented enough to catch small errors before they create larger problems.

• Someone who genuinely enjoys administrative work and takes satisfaction in completing tasks accurately.

• Technology-forward and comfortable incorporating AI into everyday work.

• Reliable professional who consistently follows through on assignments.

• Self-starter who can remain productive without constant supervision.

• Comfortable handling repetitive, detail-heavy work while maintaining accuracy.

• Resourceful problem-solver who can investigate missing information and determine appropriate next steps.

• Adaptable team member who can quickly learn new systems and processes.

• Accuracy and completeness of data entry.

• Timeliness of property listing updates.

• Accuracy of forms and documentation.

• Organization and maintenance of company records.

• Consistency in completing recurring administrative responsibilities.

• Reduction in errors and missing information.

• Timely completion of assigned projects and follow-ups.

• Effective use of AI tools to improve administrative efficiency.

• Ability to manage multiple priorities without missed deadlines.

• Overall reliability and quality of administrative support.