Estimating/Takeoff Administrative Specialist (Remote) -63434882326

Employment Type: Full-Time Independent Contractor (40 hours/week)
Location: Remote (LATAM only)
Working Hours: US Pacific Time (PST)
 

Our client is a well-established commercial flooring company based in California with over 30 years of industry experience. They specialize in large-scale commercial flooring installations for builders and general contractors across California and are expanding their remote operations team.

Our client is seeking a detail-oriented Estimating / Takeoff Administrative Specialist to support their estimating team. This role is responsible for converting commercial flooring takeoffs into accurate system entries, managing project documentation, and supporting day-to-day estimating and administrative operations.

Experience with construction estimating software and commercial construction workflows is highly preferred.

• Enter flooring quantities, material specifications, labor, and project data into Job Runner.

• Review and process RFMS takeoffs and bills of materials.

• Verify measurements, material quantities, and project specifications against plans and scope documents.

• Maintain accurate estimating records and project data.

• Manage project-related emails and communication with contractors, vendors, and internal teams.

• Organize digital project files, quotes, revisions, and change orders.

• Follow up with suppliers regarding pricing, availability, and lead times.

• Support the estimating and operations teams with general administrative tasks.

• 2–4+ years of experience in construction administration, estimating support, or trade-specific data entry.

• Experience in commercial flooring, construction, tile, drywall, or general contracting is preferred.

• Experience with RFMS, Job Runner, PlanSwift, Bluebeam, Measure Square, or similar estimating software.

• Excellent written and verbal English; Spanish is a strong advantage.

• Exceptional attention to detail and accuracy with measurements, quantities, and data entry.

• Reliable home office with high-speed internet and backup power.