Executive Assistant - 18129

Position : Executive Assistant
Work Hours : Monday to Friday - 8:00 am to 4:00 pm
Timezone : Central Time 
Salary Range : $1,500 - $1,800 per month (depending on experience)
Location : Remote

ABOUT THE COMPANY

Our company is a regenerative farming company based in Texas.

ABOUT THE ROLE
The company is seeking a highly organized, proactive Executive Personal Administrator to support the company’s owner. This is not a typical virtual assistant role.

The primary function of this role is to translate high-level, broad, and sometimes circular communication into clear, actionable tasks. The right candidate must be confident in extracting next steps, clarifying priorities, and organizing fast-moving ideas into structured Execution. You will also provide light support with delegated administrative and coordination tasks.

DUTIES  AND RESPONSIBILITIES

1. Executive Support (Primary Function)

• Manage and prioritize calendar
• Extract action items from conversations and convert them into clear task lists
• Clarify ambiguous direction into structured follow-ups
• Send emails on manager’ behalf
• Monitor LinkedIn inbox and coordinate meeting scheduling
• Handle urgent, last-minute reschedules (including phone outreach when needed)
• Track priorities and ensure nothing falls through the cracks

2. Administrative Support (Secondary Function)

• Assist Simone with delegated administrative tasks
• Help manage social media calendars and scheduling
• Provide general coordination support as needed

Must Haves:

The candidate must demonstrate the ability to extract actionable tasks from high-level, circular communication. The manager thinks strategically and communicates broadly. The person in this role must:

• Listen carefully
• Identify implied action steps
• Ask clarifying questions when needed
• Convert ideas into structured tasks
• Confirm understanding clearly and concisely

If a candidate cannot demonstrate this ability, they will not move forward in the process.

QUALIFICATIONS

• 3+ years in executive assistant or high-level admin support roles
• Exceptional organizational skills
• Strong calendar management experience
• Ability to handle shifting priorities calmly
• Clear, neutral, easily understandable English
• Comfortable making phone calls when necessary
• High level of professionalism and discretion

Communication Requirements:

• Clear, fluent English required
• English must be easily understandable in live conversation
• Strong verbal summarization skills