Executive Assistant - 20446

Our client operates across the real estate investment and property management industries, specializing in the investment and management of apartment communities, retail spaces, and commercial real estate.

The Executive Assistant will support leadership across two related real estate businesses, including an established family-owned property management operation and a real estate investment firm. As the businesses continue to grow, leadership is looking for an experienced professional who can take ownership of administrative, financial, and organizational responsibilities.

The Executive Assistant will provide high-level administrative and operational support to a senior leader responsible for overseeing two real estate businesses.

This is a hybrid EA position that goes beyond traditional calendar and administrative support. The successful candidate will help manage day-to-day priorities, financial and bookkeeping-related tasks, reporting, documentation, and other responsibilities that currently take leadership away from higher-value management and growth initiatives.

The ideal candidate has 5+ years of experience, excellent organizational and communication skills, and strong proficiency with QuickBooks Desktop, QuickBooks Online, and Microsoft Excel.

• Provide day-to-day executive support across two related real estate businesses

• Manage and prioritize administrative responsibilities on behalf of leadership

• Coordinate calendars, meetings, deadlines, and follow-up activities

• Organize documents, records, and important business information

• Prepare correspondence, reports, spreadsheets, and other business materials

• Track outstanding action items and ensure important tasks are completed

• Anticipate needs and proactively address administrative issues before they become bottlenecks

• Support bookkeeping activities using QuickBooks Desktop and QuickBooks Online

• Maintain accurate financial records and transaction information

• Assist with financial data entry, reconciliations, and reporting

• Organize invoices, expenses, and supporting financial documentation

• Create and maintain Excel spreadsheets for financial and operational tracking

• Assist leadership with retrieving and organizing financial information as needed

• Assist with administrative responsibilities related to apartment communities, retail properties, and commercial real estate

• Maintain organized property and investment-related documentation

• Support reporting and tracking across the property management and investment businesses

• Assist with coordination between leadership, internal team members, vendors, and other stakeholders

• Support special projects and real estate initiatives as assigned

• Build and maintain spreadsheets and tracking systems in Microsoft Excel

• Compile information for recurring operational and financial reports

• Ensure data is accurate, organized, and easily accessible

• Identify missing information and proactively follow up with the appropriate parties

• Help improve internal organization and reporting processes

• Assist with miscellaneous operational projects across both businesses

• Help develop and maintain repeatable administrative processes

• Identify opportunities to streamline recurring tasks and workflows

• Take ownership of projects that can be delegated away from leadership

• Support additional business needs as priorities evolve

• • Previous experience within real estate, property management, or real estate investment

  • Experience supporting multiple businesses or entities simultaneously

  • Bookkeeping or accounting support experience

  • Experience creating financial and operational reports

  • Familiarity with apartment, retail, or commercial property operations

  • Experience improving administrative processes and workflows

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• QuickBooks Desktop

• QuickBooks Online

• Microsoft Excel

• Microsoft Office

• Google Workspace

• Calendar and email management platforms

• Remote collaboration and communication tools

• Fully remote position

• Full-time

• Monday–Friday

• Opportunity to support leadership across two established real estate businesses

• Broad exposure to property management and real estate investment operations

• High level of ownership and responsibility

• Opportunity to become a trusted extension of leadership

• Long-term position with the ability to take on expanded responsibilities as the businesses grow

• Experienced Executive Assistant who thrives in a high-ownership environment

• Highly organized professional who can manage priorities across multiple businesses

• Financially comfortable and confident working within QuickBooks and Excel

• Proactive self-starter who does not need constant direction

• Strong problem solver who can take an assignment and drive it through completion

• Reliable and responsive with excellent follow-through

• Comfortable shifting between executive support, bookkeeping, reporting, and operational responsibilities

• Interested in becoming a long-term partner to leadership and helping create additional capacity for business growth

• Reduction in administrative workload for leadership

• Accuracy and organization of bookkeeping and financial information

• Timely completion of delegated responsibilities

• Quality and accuracy of Excel reporting and tracking

• Consistent follow-through on meetings, deadlines, and action items

• Improved organization across both businesses

• Responsiveness and quality of daily communication

• Ability to independently take ownership of increasingly complex responsibilities