Executive Assistant - 20568

Role: Executive Assistant
Priority Location: LatAm and South Africa
Working Hours: Full-time (40 hours/week), Eastern Standard Time (EST)
Type of contract: Remote
Type of job: Administrative

The final offer is at the client’s discretion and will depend on the candidate’s interview result, skills, and experience. 

​​​​​About the company:

The company is redefining how consumers interact with payments by combining wearable technology with modern financial services.

The company designs NFC-enabled payment wearables, develops embedded financial products, partners with global payment networks, and is preparing for several exciting product launches—including a next-generation payment ring with health tracking capabilities and a new debit banking initiative alongside The Marathon brand.

Working with organizations ranging from manufacturers and banking partners to Mastercard and strategic consumer brands, they operates at the intersection of fintech, hardware, branding, and innovation.

The Founder is now building the operational infrastructure needed to support this next chapter.

This is far more than a traditional Executive Assistant role.

You'll become the founders operational right hand.

One hour you may be organizing calendars.

The next you'll be drafting investor materials, creating presentations, coordinating project updates, researching potential partners, managing WhatsApp conversations, organizing product launches, or using AI to automate internal workflows.

The ideal person genuinely enjoys variety and loves making executives more productive.

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  Manage the founders calendar and inbox

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  Coordinate meetings across multiple time zones

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  Organize travel and scheduling logistics

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  Manage WhatsApp and email communications

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  Prepare presentations, decks and one-pagers

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  Conduct business and market research

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  Assist with project coordination alongside the Project Manager

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  Track follow-ups and action items

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  Help organize strategic partnerships

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  Build documents, spreadsheets and reports

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  Create AI-powered workflows that improve efficiency

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  Handle a wide variety of operational and administrative projects

The founders is specifically looking for someone excited about leveraging modern AI tools to increase productivity.

• Draft communications

• Summarize meetings

• Build presentations

• Create documents

• Generate research

• Automate repetitive work

• Improve internal processes

If you're constantly experimenting with new AI tools, you'll fit right in.

• The founders stays focused on strategy instead of administration

• Communications are timely and organized

• Meetings, follow-ups and priorities never slip

• Projects move forward without constant oversight

• Internal processes become increasingly automated and efficient

• Has previous Executive Assistant or operations experience

• Is exceptionally organized

• Communicates professionally in written English

• Thrives in fast-paced startup environments

• Is resourceful and figures things out independently

• Is highly proactive

• Loves solving problems

• Is comfortable wearing many hats

• Has excellent attention to detail

• Enjoys learning new technologies

• Startup experience

• Executive support

• Operations coordination

• Fintech or technology companies

• AI workflow automation

• Project coordination

• Presentation creation

• Research and executive communications

Experience with many of the following is beneficial:

• Google Workspace

• Microsoft Office

• WhatsApp

• ChatGPT

• Claude

• Gemini

• Presentation software

• Project management platforms