Executive Assistant - 21191

Market Sourcing: Research prospective commercial clients and build target lists to support company business development initiatives.

Outreach Tracking: Support initial outreach campaigns, track prospect responses, and ensure smooth hand-offs to executive leadership.

Professional Experience: 2–10+ years of proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative Specialist supporting C-suite executives, founders, or senior directors.

Commercial & Pipeline Aptitude: Hands-on experience working alongside commercially focused executives, with direct exposure to CRM pipeline management, sales administration, or business development workflows.

Calendar & Inbox Mastery: Advanced proficiency managing multi-executive diaries, complex travel logistics, and high-volume email operations.

Property & Administrative Literacy: Familiarity handling property-related administration, basic financial invoices, and multi-entity documentation.

Communication & Discretion: Exceptional written and spoken English skills; highly articulate, professional, and discreet when handling confidential business and personal matters.

High-Agency Mindset: A self-starter who looks ahead, anticipates operational friction, and executes independently without requiring constant supervision.

Experience supporting executives across multiple distinct companies or business units simultaneously.

Direct experience building administrative frameworks, SOPs, and tracking systems from the ground up in a growing organization.

Experience with lead generation tools, CRM software, and real estate administration.

Executive Capacity Creation: Demonstrably reducing time spent by directors on routine administrative, property, and scheduling tasks.

Sales Pipeline Velocity: Zero dropped deal follow-ups; maintaining accurate, real-time pipeline visibility across all active opportunities.

Task Ownership & Autonomy: Proactively anticipating operational needs, managing inbox threads to completion, and establishing trusted execution without daily hand-holding.