Executive Assistant (Music Industry) - 56541982216

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Role:  Executive Assistant

Priority Location: South Africa

Working Hours: Flexible based on client's needs (This is not a rigid 9-5 role, flexibility is important)

Salary Range: $1500-2000 USD per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor 

Type of job: Remote

 

About the Role:

This is not a traditional Executive Assistant role.

The client is looking for a highly operational partner who can integrate directly into his day-to-day world across multiple verticals — publishing, records, management, and advisory — and remove administrative, operational, and organizational friction from his life.

His “dream state”:

Anything operational or administrative that comes into his world can be passed off — cleanly, intelligently, and without hand-holding — so he can focus only on high-leverage decisions: signing artists, closing deals, and exercising creative judgment.

This person will not just manage a calendar. They will become the operational backbone of a modern, fast-moving music executive.

 

Key Responsibilities:

Operational & Administrative Management

• Full calendar ownership (scheduling across UK, Europe, and U.S. time zones)
• Coordinating calls with artists, producers, label partners, and advisors
• Inbox and WhatsApp support (monitoring, aggregating, organizing requests)
• Tracking inbound song requests and routing them appropriately
• Organizing Dropbox and digital files into structured systems
• Creating lightweight internal workflows where none currently exist

Much of the client's business runs through WhatsApp. This EA must be comfortable operating in less formal systems, extracting signal from noise, and creating structure behind the scenes.

 

Music-Specific Administrative Support

• Invoicing for management clients (producers & songwriters)
• Tracking payments and following up where necessary
• Coordinating deliverables across publishing and record partners
• Acting as liaison with partner teams (publishing staff, record-side marketing staff)
• Aggregating creative assets (songs, demos, metadata)

 

Music industry experience is a strong plus — or at minimum, a deep passion for music and curiosity about how publishing, records, and management function.

 

Cross-Vertical Integration

The client operates across:

• A publishing company
• A records company
• A management arm
• A consulting practice

 

Each vertical has different partners and stakeholders. This EA must be able to move fluidly between them, integrating with external teams while remaining the client's dedicated operator.

 

Personal & Lifestyle Support

• Restaurant reservations
• Travel coordination (when needed)
• Client gifts and thoughtful gestures
• Light personal admin

 

The goal is simple: keep the client above the noise.

 

Work Style & Environment:

This is a dynamic, personality-driven industry.

Key context:

• Mornings are intense and fast-paced.
• Midday may be quieter.
• Evenings (6–9 PM UK time) can ramp up due to U.S. calls.
• Communication is fluid and often informal.
• Speed and responsiveness matter.

 

This is not a rigid 9–5 role. Flexibility is important.

 

The Ideal Candidate:

You are:

• Operationally sharp and extremely organized
• Comfortable with ambiguity and building structure from chaos
• Proactive — you don’t wait to be told twice
• Calm under pressure
• High-agency and solution-oriented
• Personable, warm, and confident in communication
• Discreet and trustworthy

 

Bonus Points For:

• Experience in music, entertainment, or creative industries
• Familiarity with publishing/record structures
• Experience working with executives across time zones
• Strong WhatsApp and informal comms management experience

 

What Success Looks Like (6-12 Months):

• Alex no longer touches invoicing.
• His calendar runs seamlessly without his involvement.
• Dropbox and digital systems are structured and searchable.
• Song requests are routed and tracked without friction.
• Admin work disappears from his daily cognitive load.
• He is focused exclusively on signing artists, closing deals, and growing Rendezvous.

 

Why this Role is Unique:

You will work directly with a globally connected music executive who sits at the center of:

• Iconic legacy catalogs
• Emerging frontline artists
• High-level private advisory relationships
• Cross-continental creative deal-making

 

This is a rare opportunity to gain exposure to the inner mechanics of publishing, records, management, and music finance — while building real operational ownership inside a scaling venture