Executive Assistant (starting as part-time) - 43869524744

Position : Executive Assistant

Work Hours (Client) :   Must be adaptable to different schedules, with required availability during 3–5am GMT to support the CEO, plus additional hours as needed in coordination with the team. ​​​​​​​

Pay Range : $1200 - $2000 USD/month (varies based on skill set and experience level)

Location of Search : South Africa

Work Location : REMOTE

Type of Contract : Independent Contractor; starting off as part time

 

 

Company/Client Overview:

 

A Property Entrepreneur and Business Owner, transforming underperforming assets into thriving, income-generating communities. Operating across Ireland, the UK, and expanding into the US, Garrett is building scalable businesses while creating lasting partnerships and leaving a legacy of impact.

 

Duties and Responsibilities:

 

We are looking for a highly organised, detail-focused, and tech-savvy Personal Assistant (PA) to work directly with Garrett.



 

This role is for someone who thrives on structure, systems, and precision, complementing Garrett’s visionary, fast-moving style. You will be the anchor that ensures projects, reporting, and day-to-day operations are kept on track, while also driving forward the adoption of AI tools, dashboards, and streamlined reporting.



 

You will work closely with Garrett, his EA, and COO/Integrator, acting as the bridge that keeps priorities clear, information flowing, and commitments delivered.

 

Key Responsibilities

Executive Support

- Manage Garrett’s calendar, inbox, and commitments — ensuring he is focused only on high-value activities.
- Prepare documents, investor packs, presentations, and briefing notes.
- Coordinate travel, logistics, and event scheduling.

Systems & AI Integration

- Implement AI and automation tools (ChatGPT, Asana, Zapier, Slack, Power BI).
- Identify workflow inefficiencies and design digital solutions to remove bottlenecks.
- Support rollout of AI-driven processes across reporting and operations.

Reporting & Dashboards

- Build and maintain KPI dashboards for Garrett, EA, and COO/Integrator.
- Produce weekly and monthly performance reports with accuracy and clarity.
- Ensure financial and operational data is up-to-date, structured, and accessible.

Finance & Bookkeeping Support

- Track expenses, manage reconciliations, and support invoice processing.
- Liaise with bookkeepers/accountants to ensure accuracy in financial records.
- Provide inputs for cashflow and portfolio dashboards.

Coordination & Follow-Through

- Act as the connective point across Garrett, EA, and COO/Integrator.
- Ensure decisions are tracked, deadlines are met, and nothing 'slips through the cracks.'
- Provide structured updates and reminders to keep projects moving forward.

 

Minimum Requirements:

 

Language requirement: Excellent English Communication Skills

Education: Bachelor's Degree (ideally)

Experience: 3+ years of related experience 

 

• 3+ years’ experience in a PA/EA role (fast-paced, entrepreneurial or international environments preferred).
• Naturally detail-oriented, structured, and steady — thrives on organisation and precision.
• Skilled in building dashboards, reports, and financial trackers (Power BI, Airtable, Asana, OneDrive or similar).
• Tech-forward: proven experience with AI and automation tools.
• Proficient in project management and communication tools like Asana and Slack.
• Comfortable with bookkeeping and basic finance (Xero or equivalent).
• Proven experience with file management systems such as OneDrive and Google Drive.
• Strong written and verbal communication in English.
• High integrity, discretion, and a proactive, solution-oriented mindset.

Key Performance Indicators (KPIs)

- % of Garrett’s time freed for strategic work (measured by reduced admin load).
- Accuracy and timeliness of KPI dashboards and reports.
- Number of workflows automated or improved using AI/tools.
- Consistency in financial tracking and reporting.
- Reduction in missed deadlines or follow-ups across leadership.