Executive Assistant to CEO

Job Title: Executive Assistant to the CEO
Location: Remote 
Work Hours: Align with U.S. Eastern Time Zone (EST)
Reports To: Chief Executive Officer (CEO)

We are seeking a highly organized and proactive Executive Assistant to support the CEO of a growing, purpose-driven company. The ideal candidate is a natural problem-solver, an excellent communicator, and thrives in a fast-paced environment. You’ll serve as a trusted right hand to the CEO—managing calendars, coordinating meetings, handling high-priority communications, and ensuring strategic initiatives stay on track.

This is a remote role for candidates based with a strong alignment to U.S. working hours (EST).

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  Calendar & Schedule Management: Own and optimize the CEO’s calendar, ensuring efficient use of time and minimal conflicts across internal and external obligations.

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  Meeting Coordination: Organize, schedule, and prepare materials for meetings, calls, and presentations. Take notes, track action items, and follow up on deliverables.

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  Communication Support: Draft emails, memos, and executive correspondence on behalf of the CEO; manage inbox flow and prioritize messages as needed.

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  Operational Support: Assist with research, data entry, and preparation of reports and presentations related to business development, fundraising, or internal operations.

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  Task & Project Management: Help the CEO stay on top of critical tasks and deadlines; manage recurring check-ins and reminders for high-priority initiatives.

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  Travel & Logistics: Coordinate domestic travel itineraries, accommodations, and event logistics when needed.

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  Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role supporting C-level executives.

• Exceptional written and verbal communication in English.

• Highly proficient with Google Workspace (Docs, Sheets, Calendar, Drive) and productivity tools (e.g., Slack, Zoom, Notion, or similar).

• Demonstrated ability to manage competing priorities and work with minimal oversight.

• Strong emotional intelligence, discretion, and a proactive problem-solving mindset.

• Comfortable in a dynamic, mission-driven environment with evolving priorities.

• Experience supporting executives in U.S.-based startups or fast-growing impact organizations.

• Familiarity with real estate, urban development, or social enterprise sectors.

• Background in operations, project management, or internal communications.