Executive Assistant (Web page/ Marketing Background) 61764900460

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Role: Executive Assistant (Web page/ Marketing Background) 61764900460

Priority Location: All

Working Hours: Monday - Friday, 10:00 AM - 7:00 PM US Eastern Time

Salary Range: $2,500 - $3,000 USD per month (The final offer is at the client’s discretion and depends on the candidate’s interview result, skills, and experience.)

Type of contract: Independent Contractor 

Type of job: Remote

About The Role: 

We are seeking a full-time, highly organized, detail-oriented Executive Assistant to support three fast-moving brands: The flagship salon, The education and training business for hairstylists, and The product division that supplies ethically sourced, single-donor human hair extensions

This role is ideal for a Type A, proactive, responsive, and highly dependable individual who thrives in a fast-paced environment and can manage multiple priorities with accuracy, urgency, and excellent follow-through. The right candidate must be able to work independently, stay on top of details, and communicate professionally and clearly at all times.

This is a client-facing role requiring strong written communication, exceptional organization, and the ability to maintain consistency across several moving parts without constant reminders.

Key Responsibilities:

• Manage three inboxes across the three brands
• Coordinate personal and appointment calendars
• Upload weekly drops to Shopify 
• Manage Kajabi 
• Paypal subscriptions 
• Client appointments via GlossGenius 
• Handle client concierge communication
• Support project coordination and task tracking
• Manage social media DM and comment engagement
• Schedule and coordinate via Zoom and Google Meet
• Provide general administrative support across all three brands
• Assist with ad hoc tasks as needed
• Maintain strong communication, responsiveness, and attention to detail throughout all workflows

Required Qualifications & Skills:

The ideal candidate should have experience with or be comfortable navigating the following platforms:

• Web page/marketing background (will be editing and creating sales pages and landing pages)
• Instagram
• TikTok
• Shopify (ecommerce adjacent)
• Kajabi
• PayPal
• Stripe
• Canva
• Zoom
• Google Meet
• Gmail
• Google Sheets
• Google Calendar
• Google Suite

Ideal Candidate Profile:

• Native English speaking is non-negotiable
• Highly organized and detail-oriented
• Strong written communication and grammar
• Proactive, responsive, and reliable
• Comfortable managing client-facing communication
• Able to work efficiently in a fast-paced, high-expectation environment
• Able to manage time, tasks, and priorities with minimal supervision
• Must be comfortable working with clarity, direct feedback, and high standards

Important Note:

This role requires someone who can operate within an ambiguous environment, accepting and providing direct feedback with a high level of professionalism, accuracy, and urgency. The right person should be able to take ownership of their work, communicate clearly, and maintain structure across multiple brands and workflows.