Legal Executive Assistant

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Executive AssistantAdministration & Office Support

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Executive Assistant – Legal Firm
📍 Location: US - Philadelphia
🕒 Employment Type: Full-Time
💼 Department: Legal Administration
✨ Position Summary
We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive administrative support to senior partners and legal executives. The ideal candidate will have a strong understanding of legal environments, excellent communication skills, and the ability to multitask effectively in a fast-paced office.
🧭 Key Responsibilities

Manage calendars, schedule meetings, and coordinate travel arrangements for partners and attorneys
Draft, proofread, and manage correspondence, legal documents, and reports
Act as liaison between executive leadership and internal/external stakeholders
Maintain confidentiality of sensitive documents and legal proceedings
Assist with case preparation, filing, and documentation management
Organize and support client meetings, including handling logistics and minute-taking
Coordinate billing, expense reporting, and other administrative tasks
Monitor deadlines, court dates, and compliance requirements
Support project management and implementation of internal initiatives

🎓 Qualifications & Skills

Proven experience as an executive or legal assistant, preferably in a law firm
Strong knowledge of legal terminology and procedures
Exceptional organizational and time-management abilities
Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
Excellent written and verbal communication skills
Ability to handle confidential information with integrity
Professional demeanor and client-focused attitude
Degree or certification in Business Administration, Legal Studies, or related field is an asset