Remote Office Manager - 59609931098 -

Offshore Office Manager (Real Estate Investment)

Location: Remote, Offshore (LATAM, South Africa Preferred)

Type: Full-time Contractor

Reporting to: Leadership Team / Partners

Role Overview: The Operational Hub

We are a highly successful 31-year-old real estate investment and management company with in-person and remote professionals.

Are you detail-loving and organized?

Do you thrive checking priorities off your list every day?

Are you a quick learner?

Are you comfortable being your own boss and working independently?

While this role is remote, you are responsible for the "digital and physical infrastructure" of the firm. You will ensure our corporate filings are current, our staff is equipped with the right technology, and our internal property and asset management teams have the administrative support they need to thrive. This role requires a "system-builder" mindset—someone who doesn't just manage tasks but improves the processes behind them.

Key Responsibilities

I. Corporate Governance & Compliance

• Annual Filings: Take full ownership of maintaining Annual Corporate Filings across all entities to ensure the firm remains in good standing.
• Website Management: Perform regular maintenance on the company website, ensuring content is updated, links are functional, and the digital storefront reflects our current portfolio.
• Data Management: Oversee the scanning, digital filing, and organization of high-priority documents, ensuring they are easily accessible to the legal and investment teams.

II. IT & Infrastructure Coordination

• Hardware & Asset Management: Manage the lifecycle of company laptops and IT equipment. You will coordinate with Kevin Bross to resolve technical issues, track hardware assignments, and manage the procurement of new technology.
• Software Administration: Serve as an admin for internal tools, managing user access and troubleshooting common platform issues for the remote and in-person teams.

III. Administrative Operations

• Office Logistics: Manage the procurement of office supplies for our physical locations (ordering remotely) and oversee the processing of incoming mail and digital correspondence.
• Strategic Support: Attend to the administrative needs of our Regional Managers (RM) and Property Managers (PM), acting as a "force multiplier" for the field teams.
• Internal Feedback: Design and execute internal surveys, including the Anonymous Staff Survey, to gauge team sentiment and provide actionable data to leadership.

Who You Are

Experience & Skills

• Proven Operations Background: 5+ years of experience in office management, operations, or senior executive assistance (experience in Real Estate or Investment is a major plus).
• Technical Savvy: High proficiency in managing website CMS platforms (WordPress/Squarespace), IT ticketing coordination, and advanced document management systems.
• Regulatory Literacy: Familiarity with corporate filing requirements and administrative compliance.
• Exceptional Communication: World-class written and verbal English. You will be communicating with partners, vendors, and regional managers daily.

Mindset

• Self-Directed: You thrive in an environment where you are given an objective and left to build the path to get there.
• Detail-Obsessed: You understand that a missed corporate filing or a broken laptop has a direct impact on firm performance.
• Service-Oriented: You take pride in supporting the RM and PM teams, ensuring they have zero administrative friction in their day-to-day work.

Why Join Us?

• High Autonomy: You will be the primary lead for the firm’s administrative infrastructure.
• Stable Growth: Join a well-established investment firm with a clear, long-term vision and a professional, high-performing culture.
• Global Impact: Work with a diverse team of professionals across the US and South Africa.

Compensation (Monthly Base)

• South Africa: $2,000 – $2,800 USD (Depending on seniority and experience)