Senior Executive Assistant (Remote) - 62636502871

Location: Remote (Latin America or South Africa)
Employment Type: Full-Time, Independent Contractor
Schedule: 40 hours per week, aligned with US business hours

• LATAM: CST or PST

• South Africa: EST

Our client is seeking an experienced Senior Executive Assistant to partner directly with the CEO. This is a strategic, high-impact role focused on keeping the executive team organized, driving accountability, and ensuring day-to-day operations run smoothly.

You'll manage priorities, coordinate meetings, streamline communication, and support key business initiatives while helping the CEO stay focused on high-value work.

• →

  Own and manage the CEO's calendar, scheduling, and meeting logistics.

• →

  Organize inboxes, prioritize communications, and draft professional responses.

• →

  Prepare meeting agendas, take notes, track action items, and follow up on deliverables.

• →

  Coordinate leadership meetings and maintain documentation and SOPs.

• →

  Support sales, marketing, and operational projects across the business.

• →

  Keep internal systems and records organized using tools such as Google Workspace, HubSpot, Karbon, and Ninety.io.

• →

  Assist with administrative recruiting coordination, including scheduling interviews and posting approved job descriptions.

• →

  Provide general executive and operational support as the company grows.

• 3+ years supporting a CEO, founder, or senior executive.

• Exceptional organizational and project management skills.

• Strong written and verbal English communication.

• Highly proactive with excellent judgment and attention to detail.

• Comfortable working independently in a fully remote environment.

• Proficiency with Google Workspace and experience with CRM or project management platforms.

• Comfortable using AI tools such as ChatGPT to improve productivity.

• Able to handle confidential information with professionalism and discretion.