Executive Assistant, R&D

We are seeking a tech-savvy, detail-oriented, and proactive professional to provide high-level administrative and clerical support. This role will support leaders within our Product and Engineering function, as well as partner with their respective teams to ensure efficient operations and seamless executive support.

• Provide high-level support to one or more VP+ leaders, managing dynamic and complex calendars with minimal oversight
• Coordinate travel, meeting logistics, and cross-functional schedules with accuracy and efficiency
• Anticipate needs, resolve scheduling conflicts, and prioritize time-sensitive requests
• Prepare meeting agendas and materials, take notes, and ensure timely follow-up on action items
• Complete expense reports and reconcile transactions in a timely manner
• Draft, edit, and format communications, presentations, and reports for internal and external audiences
• Maintain and update team mailing lists, rosters, and shared documentation
  
  

• Support operational efficiency by streamlining workflows and improving support processes
• Manage recurring reporting and presentation submissions in partnership with team members
• Partner across departments to coordinate initiatives and ensure alignment with business priorities
• Handle multiple high-priority tasks independently and exercise good judgment when priorities shift
  
  

• Plan and coordinate team meetings, offsites, all hands, and milestone celebrations
• Partner with Workplace Services to manage event logistics, including catering, AV setup, and vendor coordination
• Manage discretionary funds for team recognition, birthdays, and anniversaries
• Promote a positive team culture by supporting engagement activities and internal communications