Executive Assistant - Technology & Operations - Remote

Symetra has an exciting opportunity to join our team as an Executive Assistant (EA) to support Technology Executives in our Technology and Operations organization.

About the role

As an Executive Assistant in Technology and Operations, you’ll be a trusted partner to the leaders you support, helping keep their days running smoothly and their calendars (mostly) under control. You’ll also be part of a small but mighty team of EAs who support the leaders of our 1,000+ person Tech and Ops organization. Collaboration, communication, and a good sense of humor go a long way with this group. One minute you’re planning a launch celebration, the next you’re solving a scheduling puzzle that would make a chess player proud. Calendar management is a big part of this role. Some executives have calendars that are frequently double- and triple-booked. You’ll be the person who brings order to the chaos—prioritizing, negotiating time and making smart calls to keep everything moving.

What you will do

•  Calendar management
  • Manage and prioritize executive calendars with a high level of ownership and judgment.
  • Navigate frequent scheduling conflicts by making thoughtful trade-offs and recommendations.
  • Coordinate meetings across time zones, ensuring the right people are in the right place at the right time.
  • Communicate changes clearly and proactively to attendees and stakeholders.
  • As meetings are canceled or moved, ensure all updates are accurately reflected.
• Meeting support
  • When meetings are in person or hybrid, reserve conference rooms, arrange necessary equipment and coordinate catering as needed.
  • Capture and distribute meeting notes and action items when needed.
  • When requested, prepare agendas and pre-reads to ensure meetings are productive and well organized.
  • Coordinate logistics for large team and department meetings, including scheduling and follow-up.
• Presentation creation, formatting and design
  • Create new presentations, including writing, editing/proofreading, formatting, and design.
  • Edit existing presentations to be more visually appealing.
  • Proofread or format existing presentations.
• Communications
  • Draft, edit, and proofread a variety of communications on behalf of executives, including emails, reports, and presentations.
  • Ensure all communications are clear, polished and aligned with a professional and respectful tone.
  • Serve as a point of contact for internal stakeholders, representing executives with professionalism and discretion.
• Event planning
  • Plan and coordinate team events, offsites and organizational initiatives.
  • Manage logistics for events, including venues, catering, materials and communications.
  • Handle purchasing, gift coordination and invoice reconciliation.
• Travel and expense management
  • Coordinate and book travel, building thoughtful itineraries that balance efficiency, cost, and executive preferences.
  • Anticipate travel needs and proactively adjust plans as schedules shift.
  • Track and maintain detailed, accurate expense records.
  • Prepare and submit expense reports in Concur in a timely manner, ensuring compliance with company policies.
  • Reconcile receipts, follow up on missing information and keep everything organized and audit ready.
• General support
  • Order office supplies and track department equipment and inventory as needed.
  • Maintain organized electronic files and team resources (e.g., Sharepoint).
  • As needed, track and help manage project timelines, deliverables and priorities on behalf of executives.
  • As needed, provide light project management support to ensure key initiatives stay on track.
  • As needed, follow up on action items and help drive completion across teams.       

Why work at Symetra

Here's what some of our employees have to say about why they work at Symetra:

“We're big enough to make an impact on the country, but small enough to care and know who you are and what you're contributing to the organization. All new ideas are welcome!” Stephanie F. – VP Customer Service & Operations 

“Symetra will spoil you.  There aren't many companies that will put as much effort into you being a success as Symetra.  The culture will challenge you but simultaneously put you at ease.  Failure is seen as integral to the learning process so there is less reason to be fearful of it.” Kerry S. - Senior Systems Analyst 

What we offer you

We don’t take a “one-size-fits-all” approach when it comes to our employees. Our programs are designed to make your life better both at work and at home.

• Flexible full-time or hybrid telecommuting arrangements
• Plan for your future with our 401(k) plan and take advantage of immediate vesting and company matching up to 6%
• Paid time away including vacation and sick time, flex days and ten paid holidays
• Give back to your community and double your impact through our company matching
• Want more details? Check out our Symetra Benefits Overview

Compensation

Hourly Range: $32.80 – $54.64 plus eligibility for annual bonus programs

• Minimum Internet Speed:100 Mbps download and 20 Mbps upload, in alignment with the FCC's definition of "broadband."
• Internet Type:Fiber, Cable (e.g., Comcast, Spectrum), or DSL.
• Not Permissible:Satellite (e.g., Starlink), cellular broadband (hotspot or otherwise), any other wireless technology, or wired dial-up.