Executive Assistant, NYT Wirecutter

We are seeking a highly organized and proactive Part-Time Executive Assistant to provide administrative, scheduling, communications, and logistics support to Wirecutter Leadership. This role is ideal for someone who exercises sound judgment, anticipates needs, communicates clearly, and can manage multiple priorities with care and follow-through.

This part-time position requires 20 hours per week. This position is based in New York with a hybrid schedule including three days per week in the office, though additional in-office days may be required depending on leaders' needs.

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  Own and actively manage the executive's calendar, prioritizing competing requests and balancing internal meetings, client engagements, and strategic work.

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  Anticipate scheduling conflicts, recommend trade-offs, and proactively resolve changes or last-minute requests.

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  Coordinate business travel and create clear, simple itineraries.

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  Prepare and submit expense reports accurately and on time.

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  Create and maintain simple budgets for travel, conferences, on-sites, client entertainment, and team appreciation.

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  Track spending, reconcile expenses, and flag variances or upcoming needs.

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  Coordinate client engagement, entertainment, and appreciation activities, including trips, meals, events, and gifts.

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  Manage related logistics, budgets, calendars, vendors, and details.

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  Track thank-you notes and follow-ups to ensure commitments are completed promptly and thoughtfully.

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  Provide additional administrative and coordination support as priorities evolve.

• Bachelor's degree or equivalent professional experience.

• 3+ years of experience providing Administrative and Operational support

• 2+ years of experience supporting a senior executive.

• Exceptional organization, prioritization, and follow-through.

• Strong written and verbal communication skills.

The annual base pay range for this role is between $70,000.00 and $85,000.00.

REQ-020684

We’re excited to learn more about you and your experience. To keep our hiring process as fair and authentic as possible, we ask that you submit your own work and not use GenAI tools to generate substantive content during the application and interview process.

If you’re an engineering candidate, we’ll let you know what specific GenAI tools you are permitted to use for your technical assessment.

The New York Times Company is committed to being the world’s best source of independent, reliable and quality journalism. To do so, we embrace a diverse workforce that has a broad range of backgrounds and experiences across our ranks, at all levels of the organization. We encourage people from all backgrounds to apply.

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