Administrative Coordinator

Serves as the functional lead for creating and maintaining clinical and call schedules in QGenda for Maternal-Fetal Medicine (MFM) faculty and fellows.

Proactively reviews schedules for accuracy, communicates updates to the MFM team, and troubleshoots provider-scheduling conflicts and system-related issues.

Serves as the primary point of contact for coordinating and completing credentialing and recredentialing requests for MFM faculty who provide high-risk consultative services at birthing hospitals throughout Arkansas.

Works closely with external facilities to ensure credentialing packets and supporting documentation are completed accurately and submitted promptly.

Coordinates the daily administrative operations of the MFM Division and Fellowship Program.

Manages calendars, email communications, meetings, minutes, conferences, nonclinical appointments, schedule changes, and cancellations.

Drafts and edits correspondence, letters of recommendation, and letters of support.

Assists with continuing medical education (CME), Maintenance of Certification (MOC), medical license renewals, professional memberships, credentialing, curriculum vitae, faculty biographies, and promotion and tenure materials.

Supports research activities, including research articles, grant submissions, literature reviews, manuscripts, journal submissions, and PowerPoint presentations.

Provides administrative coordination for Fetal Anomaly Interdisciplinary Management (FAIM), Obstetrics Process Improvement (OBPI), Cardio-OB, NICU/OB, and other local and national meetings.

Collaborates with the Fellowship Program Director to support program operations and continued excellence.

Coordinates fellowship interviews, assists with onboarding new fellows, maintains calendars for educational activities, and tracks fellows’ goals and objectives.

Receives and distributes mail to faculty and coordinates the delivery of certified correspondence and packages as needed.

Performs other duties as assigned.