Administrative Coordinator (Northwest, AR)

• Bachelor's degree plus two (2) years of experience working in an administrative role, OR Associates Degree plus four (4) years of experience in general administrative office support, OR High School Diploma/GED plus six (6) years of administrative experience.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

• Knowledge of office management systems and procedures
• Strong organizational and planning skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite and other relevant software
• Ability to manage multiple priorities and deadlines effectively
• Strong problem-solving skills and attention to detail
• Ability to work independently and collaboratively within a team
• Experience with event planning and coordination
• Familiarity with educational and academic environments

• →Serve as the primary point of contact for the UAMS Northwest College of Medicine, assisting students, faculty, staff, and visitors with professionalism.
• →Organize comprehensive travel for students, faculty, and staff (flights, hotels, rental cars) and process travel reimbursements in Workday with accuracy and timeliness.
• →Ensure compliance with UAMS travel policies through precise documentation and adherence to procedures.
• →Process purchase requests, support procurement activities, and maintain office supply inventory.
• →Coordinate with the central Procurement Office on purchase orders and pricing; manage calendars for educational faculty and prioritize scheduling.
• →Plan and coordinate instructional technology support (IVN, Zoom, Blackboard) for classrooms and programs.
• →Plan departmental events (room reservations, catering, technology needs) and oversee post-event activities, including kitchen cleaning and setup/cleanup.
• →Support Medical Education functions: proctoring exams/learning events, credentialing, room scheduling, and student file maintenance.
• →Assist with recruitment events and duties (White Coat, Match Day, orientation activities) and provide administrative support to Admissions and Recruitment.

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.