Administrative Specialist III - University College

Clerical

No

Regular

No

University of Arkansas at Pine Bluff

The Administrative Specialist III is responsible for coordinating office activities and managing Workday requisitions and related tasks for the Division of University College. This role requires flexibility, the ability to maintain confidentiality, work both independently and as part of a team, and to work efficiently and productively. May require travel to other campus locations as needed.

General Responsibilities:
- Research, prepare, examine, and verify documents and special reports, as well as develop, revise, and recommend administrative policies and procedures as directed by the Dean.
- Ensure that supplies and equipment are ordered and delivered in a timely manner and recorded properly in Workday.
- Maintain meeting minutes as needed, schedule meetings, and follow up for advisory committee meetings and other activities.
- Assist with the AA degree application process.
- Collaborate with procurement and finance for equipment and supply orders.
- Perform other duties as assigned.

• Associate’s degree or higher
• 1-2 years of experience in an administrative role with increasing responsibilities.
• Demonstrates professionalism and exceptional customer service skills
• Team oriented
• Proficient in MS Word, Excel, and PowerPoint
• Displays a positive attitude and effective written and oral communication skills.
• Prepares spreadsheets, documents, reports, and presentations.
• Excellent organizational skills and attention to detail
• Provides clerical and administrative support to supervisory and professional staff.
• Serves as administrative manager for Dean's office.
• Works with students to ensure their needs are met regarding referrals, paperwork assistance, advisement appointments, etc.

• Bachelor's degree
• Professional administration experience in a higher education environment.
• 2-3 years of experience in an administrative role with increasing responsibilities
• Experience working in a higher education environment

Criminal Background Check

The University of Arkansas at Pine Bluff may conduct pre-employment background checks on certain positions for applicants being considered for employment.  The background checks may include a criminal background check and a sex offender registry check.  Required checks are identified in the position listing.  A criminal background check or arrest pending adjudication information alone shall not disqualify an applicant in the absences of a relationship to the requirements of the position.  Background check information will be used in a consistent, non-discriminatory manner consistent with the state and federal law. 

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

$35,000

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Sharron Williams
Employment Manager
williamssm@uapb.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

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