Executive Assistant to the Chancellor

02/28/2027

Professional Staff - Project/Program Administration

No

Regular

No

University of Arkansas Pulaski Technical College

General Responsibilities:
• Manages and/or performs the administrative functions of the Chancellor's Office.
• Manages support responsibility for projects and programs of the Chancellor's Office, attends events with the Chancellor, and may take photos and notes at meetings.
• Manages executive correspondence and serves as the lead for all written communication to ensure appropriate information flow to and from the executive office, via all types of media.
• Conducts writing and research and completes special projects as assigned on issues and problems.
• Maintains internal communications with appropriate staff and administrators throughout the campus, sites, and the Board of Visitors; responds to inquiries in accordance with established procedures.
• Facilitates Board of Visitor meetings, records minutes, and manages BOV communications.
• Plans and organizes luncheons and other hospitality for meeting with stakeholders and donors.
• Assesses the urgency and importance of situations and takes appropriate action to determine the necessary level of involvement by the Chancellor and/or other executives, conserving the Chancellor's time and focus.
• Interacts closely with all administrative divisions to provide project support to the Chancellor and as appropriate to the executive management of the College.
• Understands organizational policies and procedures to ensure appropriate decision-making protocols are adhered to.
• Serves as recorder of the Joint Operations committee and manages policy updates and communications.
• Manages the budget of the Office of the Chancellor; assists with the budgeting process of the offices directly reporting to the Chancellor.
• Serves as the project manager for a variety of projects; conducts research and analytical activities, which involves gathering background material and data in support of projects such as the strategic plan and accreditation.
• Reviews and processes a variety of paperwork, which may include: requisitions, grants, applications, travel authorizations and expense reports, employment contracts, P-cards, T-cards, pay-related documents, and/or other related items.
• Compiles, composes, edits, produces, and distributes detailed memos, e-mails, correspondence, complex policies, reports, speeches, and/or presentations.
• Coordinates, and revises policy recommendations for presentation to the Board of Visitors and U of A System Board of Trustees.
• Manages sensitive information with discretion and confidentiality.
• Performs other related duties as assigned.

• Associate’s degree

• Minimum three years’ administrative support experience   

• Experience preparing and monitoring budgets

• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Strong interpersonal and communication skills as evidenced by:

• Strong follow-up and follow through skills   

• Detailed oriented with exemplary organization skills

• High level of confidence, integrity, and motivation

• Able to multi-task and work well under pressure

• Must be proactive, responsive and resourceful

• Highly flexible and motivated individual with an ability to work independently as well as in a team setting

• Must consistently demonstrate the highest level of professionalism and discretion

• Ability to interact well with all levels of clients, customers and internal personnel

• Sensitivity to respond appropriately to the needs of a diverse population

• Executive level administrative support experience

• Bachelor’s degree

• Experience with Workday, MS 365, and AI

Child Maltreatment, Criminal Background Check, Sex Offender Registry

University of Arkansas - Pulaski Technical College is committed to providing a safe campus community. Title IX protects the college community from sexual harassment in a school's education programs and activities. This means that Title IX protects the college community in connection with all academic, educational, extracurricular, athletic, and other programs of the school, whether those programs take place in a school's facilities, in college transportation, at a class or training program sponsored by the school at another location, or elsewhere.
 

We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

$50,000-52,500

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s)

Human Resources
humanresources@uaptc.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Hearing, Manipulate items with fingers, including keyboarding, Sitting, Standing, Talking, Walking

Feeling

N/A