Administrative Assistant

Canada·Bcmid

Administrative AssistantAdministration & Office Support

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Administrative AssistantAdministration & Office Support

Administrative Assistant

CUPE 2950

What We Offer

~1 min read

The Administrative Assistant reports directly to Dr. Yusuf Altintas, Co-PI of the CANRIMT 3 project. The CANRIMT 3 project focuses on Manufacturing Engineering with academic members from six Canadian Universities (University of Waterloo, McMaster University, Polytechnique Montreal, University of Calgary, UBC and The University of Victoria). There are 21 Canadian and international companies in the consortium. CANRIMT 3 is led by Prof. K. Erkorkmaz at the University of Waterloo, and he has a primary administrative manager. As a multi-national research effort, the consortium features members from Canada, Korea, Taiwan, Switzerland, Japan, Turkey, Spain and Germany.

The incumbent will liaise with members of the research project, which includes faculty and graduate students across UBC and other Canadian university partners, as well as communicate with various external research and industry stakeholders as directed by the Co-PI.

Arranges meetings between industry partners, coordinating schedules across external stakeholders and members of the research project as well as preparing meeting logistics (venue, agenda, minutes)
Organizes technology demonstrations at Canadian University partners, coordinating industry partner availabilities and scheduling demonstration events
Reviews financial information for accuracy by collecting, checking, and tracking travel and research expenses, as well as monitoring research funding budgets (CFI, NSERC, other contract research activities) alongside salary budgets (staff and student salaries)
Assists in planning annual network meetings, such as coordinating schedules, organizing catering, making travel arrangements.
Encourage the industrial and academic partners to use UBC’s IntelCut machine tool monitoring system to transfer research algorithms to industry. The engineering activities of IntelCut will be conducted by research engineers and graduate students.
Providing other duties as requested and general administrative support.

Requirements

~1 min read

At least 2 years of work experience working in an academic, research or industrial setting
Familiarity with digital machining is an asset
Ability to speak multiple languages fluently is an asset
Outstanding and demonstrable written and verbal communication skills
Ability to compose correspondence, emails, assist with reports and presentations, and other written materials using clear concise business English.
Proven experience in coordinating and scheduling events, including meetings and workshops.
Ability to develop and maintain cooperative and productive working relationships.
Ability to effectively manage multiple tasks and priorities.
Ability to maintain accuracy and attention to detail, including while working under deadlines and with interruptions.
Ability to exercise tact and discretion.