Administrative Assistant

• →Supports Court’s Executive and Artistic Directors with extensive calendar management, communication with stakeholders, preparations for meetings, and research projects.
• →Communicates with members of the Board of Trustees, Court Theatre donors, UChicago leaders, civic leaders, and artists on the behalf of the Executive and Artistic Directors.
• →Responsible for sending and maintaining calendar invitations for meetings of the full Board of Trustees and their committees.
• →Manages the Directors’ expense reports.
• →Coordinates Directors’ travel.
• →Assists Managing Director with artist contracting and managing the fulfillment of contracts and licensing agreements.
• →Provides office management assistance, including purchasing supplies and overseeing office equipment.
• →Supports Managing Director by coordinating staff movement amongst administrative offices and maintaining storage spaces.
• →Serves as an information gateway for general inquiries, including answering the main administrative phone line and general email during business hours.
• →Coordinates basic IT support, includes running diagnostics, ordering and setting up new computers, and liaising with University IT Services.
• →Assists senior management staff with special projects as directed by the Executive and Artistic Directors.
• →Provides support for various events such as, but not limited to, new play readings, board meetings, community events, social events for staff, and more.
• →Prepares special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies.
• →Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Prepares financial and/or administrative reports.
• →Performs other related work as needed.

• Background in a university or professional theatre setting strongly preferred.

• Microsoft Outlook, Microsoft Office Suite, Google Suite, Adobe, Zoom

• Detail-oriented.
• Multitask and juggle many projects at once.
• Strong analytical, interpersonal, verbal and written communication skills.
• Self-motivated, demonstrating superior organizational ability and diplomatic, customer-service demeanor.
• Foster partnership and collaboration.

• Standard office conditions.
• Theatre environment.

• Resume/CV (required)
• Cover Letter (preferred)
• References Contact Information (3) (preferred)

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FLSA Status

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Pay Range

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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