Office Administrator

• →Provide guidance and support to employees and managers regarding mobility policies, processes, and requirements. 
• →Manage and coordinate the end-to-end process of mobility assignments, including relocation, translation, and housing support. Maintain accurate and confidential employee records related to mobility assignments. 
• →Develop and maintain relationships with external vendors, such as relocation providers, leasing offices, landlords, and property managers. 
• →Conduct briefings and trainings for employees and managers on global mobility policies, processes, and cultural considerations. 
• →Support employees during relocation process, providing assistance with housing, and other relocation-related matters. 
• →Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• →Handle Company rental property furnishing details such as being onsite for pre-occupancy deliveries, setup of household goods, bedding, supplies.
• →Travel between the Corporate and Construction Site offices, and Company rental properties ranging in distance within approximately a 15 minutes / 10-mile radius.
• →Make Regular / periodic rental property site visits as needed to monitor and observe conditions, assess, and determine situations that may be in need of servicing (such as lawn care, etc.), gather details regarding issues that arise, report those issues to manager, proactively handle minor issues that arise, and when possible, offer vendor options, or other ideas as solutions.
• →Communicate and act as a liaison with utility vendors and repair service personnel providing accurate and detailed instructions and obtaining report information from service providers as needed.
• →Maintain consistent communication between company employee residents and internal administrative office staff; as well as apartment management staff as needed.
• →Additional responsibilities as needed.

The requirements listed below are representative of the knowledge, skill, and/or ability required.         

• Effective written and verbal communication skills in Mandarin.

• Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

• High School Diploma/GED; or Associates/Bachelor's degree in Management, Communications or related field.
• 1-5+ years of related experience and/or training; or equivalent combination of education and experience.

• Ability to work in a construction site environment (trailer office).
• Start-up experience preferred.
• High level of attention to detail, and highly organized.
• Excellent verbal and written communication skills.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs.
• Excellent organizational and time management skills.
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams).

• Effective English verbal and written communication skills required; Ability to effectively present information and respond to questions from groups of managers, and employees.

The physical demands described here are representative of those that a candidate must meet to successfully perform the essential functions of this job.

• Frequently stand and walk for extended periods throughout the workday.
• Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
• Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
• Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
• Perform repetitive motions involving the hands, wrists, and arms.
• Climb ladders, stairs, or elevated surfaces as required by the job.
• Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
• Maintain balance and coordination while moving materials or operating equipment.
• Ability to work in physically demanding environments requiring frequent movement and manual labor.

• Exposure to dust, noise, vibration, and moving mechanical equipment.
• Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
• Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
• Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.
• Interaction with powered industrial equipment, tools, and vehicles.

UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.