Administrative Assistant, Enrollment

The Enrollment Division at the University of Denver, which consists of Undergraduate Admission and Financial Aid, seeks to attract and enroll students who will become leaders, scholars, artists, entrepreneurs, and public servants uniquely qualified to live in and shape a global society.

The Undergraduate Admission team recognizes education as a means of individual and societal transformation - our vision is to inspire, guide, and support prospective and current students as leaders and scholars who will positively impact their communities. In our daily work, the enrollment team is guided by these values: intentional and informed decisions; integrity and inclusion; collaboration; fiscal responsibility; spirit; clear and thoughtful communication; and exceptional quality service.

The Financial Aid Office is dedicated to serving and educating students, families, colleagues, and the community through the financial aid process from pre-enrollment to program completion. We value empathy and integrity, knowledgeable and professional staff, advocacy and access, clear and consistent communication, and compliance. We have primary responsibility for the undergraduate financial aid process, and we also serve the graduate student population.

The Administrative Assistant reports to the vice chancellor for enrollment. This position is responsible for overseeing, administering, and managing the day-to-day administrative and business operations of the Enrollment Division.

Executive and Departmental Support

• Assist the vice chancellor with calendar management, and assistance with scheduling larger group meetings.
• Help schedule events by reserving spaces, preparing materials, coordinating other executive schedules, and ordering catering and AV.
• Provide new employee onboarding support, as needed
• Expense and Timecard Approval
• Manage expense reports for the vice chancellor
• Approve monthly timecards for vice chancellor’s direct reports
• Recurring Transaction and Supply Administrator
• Oversee recurring transactions for water delivery and shredding services, ensure the division is billed correctly; coordinate these services.
• Order supplies
• Order business cards and name tags as needed

Transaction Processing

• Coordinate with Enrollment Budget office to process various partner reimbursements for case study travel or sponsored events
• Coordinate with Enrollment Budget office to create invoices and process checks received for annual counselor events
• Request student application fee refunds from Common App when needed
• Submit vendor invoices to Enrollment Budget office for payment

Vendor and Partnership Contract Tracking

• Request new vendor set-ups from the Enrollment Budget office when needed for new vendor relationships
• Submit and manage vendor and partnership contracts to the Enrollment Budget team
• Maintain Contract Tracker and PO Master and Aging spreadsheets to maintain complete records

Office Management

• Manages office functions and act as key liaison with Facilities Management; ensure offices are complete with supplies and in working order; liaise with each department to maintain effective and efficient operations
• Technology and Hardware Assistance
• Purchase computer peripherals as needed
• Follow and complete acquisition and recycle computer processes with the Enrollment Budget Office

Human Resources Transaction Support

• Coordinate the administration of employee hire/termination with the Enrollment Budget team
• Update the division’s organizational charts, as needed
• Provide administrative support to the vice chancellor for search committees

Problem Solving and Reporting

• Identify, recognize, and resolve problems that have established precedents
• Compile, organize, and analyze financial information and other data
• Recognize, define, and resolve unique problems using operating procedures and established precedents.
• Other duties, as assigned

The ideal candidate will possess:

• An ability to communicate effectively with excellent written, verbal and speaking skills to connect with all audiences.
• Experience with Microsoft Office applications including Outlook, Teams, OneNote, Word and Excel
• Willingness to learn new systems and applications, as required
• Mathematical skillset; deductive reasoning and data analysis
• Keen attention to detail
• Strong analytical and problem-solving abilities
• Empathy and understanding: the ability to put yourself in your customers’ shoes and actively listen to their needs
• Patience and professionalism: the ability to maintain a calm and positive demeanor
• Ability to work with university community members and respond to their needs
• Ability to review, examine, and prepare documents or reports
• Identify, recognize, and resolve problems that have established precedents
• Review information for completeness and accuracy using existing guidelines
• Exceptionally self-motivated and directed

• High school diploma
• One to two (1-2) years of relevant experience
• Equivalent combination of education and experience is acceptable

• Higher education work experience

Advertised: October 14, 2026
Applications close: November 06, 2026

• Standard office environment.
• Unexpected interruptions occur often and stress level is moderate to high.
• Noise level is quiet to moderate.

• Ability to work in front of a computer for extended periods of time.
• Occasionally required to move about the office/campus.