Senior Administrative Specialist

About Us - Values Overview

Department Summary

The Department of Computer Science and Engineering at the University of North Texas supports a number of programs related to the fields of Computer Science and Computer Engineering. Programs include, but are not limited to, Bachelor's programs, Master's Programs, Doctoral programs, and research.

Position Overview

This position serves to support the Department of Computer Science and Engineering by processing reimbursements for faculty purchases, requisitions for department and faculty purchases, keeping inventory of equipment and consumable goods, processing travel grant applications. This position also is responsible for answering office emails, walk-ins, and calls, and routes messages, questions, and complaints to the appropriate person/department.

Minimum Qualifications

Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Supervisory skills.

Job Duties

• Manages department inbox: Responsible for answering or routing emails appropriately.
• Greets visitors and answers phones: Takes names, ID numbers, contact information, and answers or routes questions appropriately.
• Manages consumable inventory: Tracks usage of consumable supplies for the department and orders replacements when necessary.
• Manages equipment inventory: Tracks equipment inventory and reports it to the Senior Administrative Coordinator.
• Manages room reservations: Assists with room reservations, coordinating with Administrative Specialist for room availability. Maintains department calendar of special room requests for events/meetings.
• Processes student travel awards: Collects application materials and forwards them for approval. Collects receipts, funding account information, and research justification.
• Processes faculty travel: Submits travel requests, collects receipts, funding account information, and processes reimbursements. Processes requisitions through ePRO
• Processes purchase reimbursement through Coupa
• Manages P-Card: Completes monthly reconciliation, converts faculty to P-Card instead of reimbursement for conference registration, meets P-Card policies.

Physical Requirements

• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected. 

Work Schedule

8:00am - 5:00pm, Monday - Friday

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.