Executive Assistant

ROLE OVERVIEW: The Executive Assistant will provide high-level support to the Visionary by managing calendar coordination, inbox organization, CRM updates, and preparation for meetings. The ideal candidate is highly organised, proactive, tech-savvy, and capable of maintaining confidentiality while working independently in a fast-paced environment. This role requires a high level of discretion, initiative, and attention to detail. KEY RESPONSIBILITIES: 1. Calendar Management Proactively manage and coordinate the executive’s daily, weekly, and monthly calendar. Schedule internal and external meetings, ensuring optimal time management and avoidance of scheduling conflicts. Prepare and circulate meeting agendas and reminders. 2. Inbox and Email Management Monitor and triage the executive’s email inbox daily. Flag urgent messages, draft responses where appropriate, and ensure timely follow-up on priority items. Maintain organised email folders for efficient retrieval. 3. CRM and Contact Management Maintain and update the CRM system with contacts, meeting notes, and follow-up tasks. Assist with CRM automation (e.g., reminders, task creation, follow-up sequences). Ensure accuracy and data integrity within the system. 4. Meeting Preparation and Support Schedule and coordinate virtual and in-person meetings. Take minutes and action notes when required. Follow up on assigned action items to ensure timely completion. 5. General Administrative Support Assist with task tracking and follow-up. Coordinate logistics for travel, events, and other engagements as needed. Handle ad hoc executive support duties aligned with the visionary’s needs. Requirements REQUIREMENTS: Minimum 10 years’ experience as an Executive Assistant or Personal Assistant at executive level. Proficiency with digital tools including Google Workspace, Microsoft Office, Zoom, and CRM systems Zoho Exceptional organisational and time-management skills. Excellent written and verbal communication skills. Ability to work independently, exercise judgment, and maintain confidentiality. Strong attention to detail and proactive problem-solving. ATTRIBUTES FOR SUCCESS: Highly organised with a strong sense of initiative Tech-savvy and comfortable learning new platforms Flexible and adaptable to a dynamic, visionary-led environment Professional, polished, and discreet Enthusiastic and positive team player