Executive Assistant to the CEO (all genders) - The Right Hand

Austria·ViennaEmployeemid

Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

scheduling, prioritising, and protecting his time Organise travel: flights, hotels, ground transport, itineraries: seamless and stress-free Prepare meetings: briefings, agendas, materials,

Technical Tools

Executive AssistantAdministration & Office Support

We build award-winning smart glasses in Vienna: hardware, firmware, software, all under one roof. Our CEO moves fast, thinks big, and needs someone equally sharp keeping everything organised behind the scenes. You'll own his calendar, travel, and meeting preparation, making sure every day runs as it should, and every commitment is followed through.

This is a role where your precision and proactivity directly shape how effectively the company is led.

Responsibilities

~1 min read

→Own and manage the CEO's calendar: scheduling, prioritising, and protecting his time
→Organise travel: flights, hotels, ground transport, itineraries: seamless and stress-free
→Prepare meetings: briefings, agendas, materials, and follow-ups
→Handle correspondence and communication on behalf of the CEO where needed
→Anticipate needs before they become requests. You're always one step ahead
→Coordinate with internal teams and external partners to keep things on track

Requirements

~1 min read

Proven experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior leadership
Exceptional organisational skills and sharp attention to detail
A proactive, discreet, and reliable way of working, you handle sensitive information with care
Calm under pressure and able to reprioritise quickly when things change
Strong communication skills, written and verbal, in both German and English
Dedication to your job paired with a good sense of humor
Comfortable working in a fast-moving, international environment

What We Offer

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Salary: €3.954 – €5.000 gross/month depending on experience
Yearly public transport card (Vienna)
Workation within the EEA
Dog-friendly offices
"Inspire Days" – time to learn and recharge
A front-row seat to how a deep-tech hardware product gets built, from PCB to shipped device
International team where your impact is visible every day

Ready to be the person who keeps the CEO, and the company, moving forward?

We can't wait to meet you.

Send us your application and let's take off together!