Administrative Assistant 2nd Shift

United States·Lowellmid

Administrative AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Coordinate travel accommodations for employees and management by booking flights & hotel rooms. Confirm reservations and distribute confirmations to the traveler.

Requirements Summary

Candidate must be self-motivated and able to task switch in a fast-paced environment. Able to work the 2nd shift schedule from 1 PM to 9 PM Saturday - Wedne

Technical Tools

Administrative AssistantAdministration & Office Support

Wachter's greatest asset is the people who work here. Join the Wachter family and chart your career path!

We’re looking for a high-energy, self-motivated Administrative Assistant to join our team and keep our field operations running smoothly. This is a fast-paced role perfect for someone who thrives on task-switching and staying organized while supporting both management and our technicians on the ground.

If you are a proactive problem-solver who enjoys a mix of logistics, financial support, and project coordination, we want to hear from you.

Responsibilities

~1 min read

→Coordinate travel accommodations for employees and management by booking flights & hotel rooms.

→Confirm reservations and distribute confirmations to the traveler.

→Monitor email to answer questions or complete tasks.

→Assist technicians by confirming hours and per diem is paid.

→Assist technicians by adding labor and per diem when needed.

→Assist Project Management with various tasks, including calling sites and confirming permit requirements.

→Create and Submit Expense Reports for field technicians.

→Create and Submit Expense Reports for Management.

→Assist with monthly bills/reports by allocating to job numbers, categories, etc.
→Assist with Fleet billing regarding tolls and violations.

→Monitor Admin Phone Line.
→Assist field techs with Material Purchases.

Requirements

~1 min read

Candidate must be self-motivated and able to task switch in a fast-paced environment.

Able to work the 2nd shift schedule from 1 PM to 9 PM Saturday - Wednesday. However, training would be for 2 weeks on the day shift (9 am to 6 pm, Monday through Friday) before switching to the 2nd shift.
Candidate must be available every 4 weeks for an On-Call/After Hours rotation.