Executive Assistant

Zeta is looking to hire an Executive Assistant to support our Senior Leadership Team. This is an excellent opportunity for a motivated fresher to build a strong foundation in executive support within a fast-paced, high-growth environment. 

• Manage and maintain calendars for a minimum of two senior leaders, including scheduling and coordinating internal and external meetings across multiple time zones. 

• Manage end-to-end international and domestic travel for the leadership team, including flights, accommodation, transportation, and visa arrangements. 

• Process travel and business-related expense claims accurately and within stipulated timelines. 

• Organize and provide end-to-end support for meetings, conferences, workshops, and events — both internal and client-facing. 

• Maintain robust follow-up systems to track project timelines and deliverables; keep leaders informed of status updates and key developments. 

• Liaise with internal and external stakeholders on behalf of the leadership team, ensuring timely communication and follow-through. 

• Provide administrative support including document management, filing systems, contact database maintenance, spreadsheet creation, and presentation preparation. 

• Support ad hoc research assignments with a high degree of accuracy and attention to detail. 

• Extend support to the People Success team and other business functions as required. 

• Act as a backup to fellow EA team members during absences and or as work demands. 

• Plan, coordinate, and execute internal meetings, leadership events, social gatherings, and employee engagement initiatives from end to end — including logistics, vendor coordination, and on-ground support. 

• Maintain strict confidentiality and professionalism in all aspects of the role. 

• Stay current with office productivity tools, digital workflows, and relevant industry developments. 

• Proactive, self-driven, and solutions-oriented with a strong ownership mindset 

• Excellent written and verbal communication skills in English 

• Strong organizational skills with the ability to manage multiple priorities simultaneously 

• High attention to detail and commitment to accuracy 

• Process-oriented with a demonstrated ability to follow and improve documented workflows 

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) — mandatory 

• Tech-savvy with an aptitude for learning new digital tools quickly 

• Executive presence and ability to build effective relationships with senior stakeholders 

• Discretion and sound judgement when handling sensitive or confidential information 

• Bachelor's degree in any discipline (Master's degree preferred) 

• Freshers are welcome — prior internship or project experience in an administrative or coordination role is an advantage 

• Strong logical reasoning and analytical thinking ability 

• Collaborative team player who can also work independently when required