~2mo ago

Executive Assistant - 20635

Remotemid

Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Execute our proven outreach framework across the Founder’s LinkedIn and Instagram accounts to generate warm interest and book qualified appointments directly onto his calendar.

Requirements Summary

10+ years of progressive experience as an Executive Assistant, ideally supporting a Founder, high-velocity sales team, or recruiting operation.

Technical Tools

Executive AssistantAdministration & Office Support

Responsibilities

~1 min read

Nice to Have

~1 min read

Reporting Architecture: Build, update, and maintain clean performance dashboards inside Notion, Google Sheets, or our CRM to track recruiting, licensing, pipeline velocity, and team policy production.
AI & Workflow Leverage: Utilize and help implement modern tools (including ChatGPT, Claude, Make.com, or Zapier) to automate routine operational tasks and scale internal workflows.

What We Offer

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This position is built for a hungry operator motivated by measurable outcomes. In addition to a solid base pay, this role includes a monthly performance bonus of up to $1,000 USD, tied directly to three key impact areas:

✓New Agents & Clients Closed: Conversions stemming from leads you prospect and book onto the calendar.

✓Licensing Milestones: Agents you successfully guide through key stages of their licensing journey.

✓Policies Issued: Total team policy production across our licensed agent network.

Requirements

~1 min read

Professional Experience: 10+ years of progressive experience as an Executive Assistant, ideally supporting a Founder, high-velocity sales team, or recruiting operation.
Lead Generation Experience: Proven track record in appointment setting, social media prospecting (LinkedIn/Instagram), or client-facing lead management.
Exceptional Communication & On-Camera Presence: Fluent, highly articulate spoken and written English. You must look and sound warm, confident, and professional during video interactions (Zoom) and client touchpoints.
Technical Stack Fluency: Proficient in Google Workspace, Notion (or modern CRMs), Canva, Zoom, and social media management platforms.
Schedule Alignment: Full availability to work the required EST schedule, including Friday and Saturday afternoon shifts.
High Ownership Mindset: Calm under pressure, structured, and capable of managing competing operational priorities independently without hand-holding.

Hands-on experience or strong interest in AI tools (ChatGPT, Claude) and automation platforms (Make.com, Zapier, n8n, or Lindy AI).
Prior experience in the financial services, insurance, or sales/recruiting industries.

Pipeline Volume: Qualified prospects are consistently landing on the Founder's calendar week after week.
Executive Calm: The Founder feels organized, calm, and focused on high-value leadership decisions rather than bogged down by administrative chaos.
Frictionless Onboarding: Clients move smoothly from application to issued policy with zero escalations, and new agents hit their licensing milestones on schedule.
Autonomous Execution: Systems run cleanly without requiring constant supervision or reminder loops.

It is not a basic admin or clerical data-entry job.
It is not a seat for someone who waits to be told what to do next.
It is not for a passive "task completer" who needs hand-holding or pre-sorted work.

This role is a strategic Growth Partner, a Systems Thinker, and an operational Force Multiplier.