Front Office Administrator

Corporate HeadquartersFull-time Hourlymid

Office AdministratorAdministration & Office Support

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Quick Summary

Overview

The Front Office Administrator plays a key role in maintaining a professional and welcoming atmosphere for clients and employees.

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Office AdministratorAdministration & Office Support

The Front Office Administrator plays a key role in maintaining a professional and welcoming atmosphere for clients and employees. This highly visible position requires exceptional communication skills, attention to detail, and the ability to handle various administrative tasks.

Maintain the overall appearance and functionality of the corporate office by overseeing cleanliness, service, and stocking of supplies

Manage inventory levels and order office and kitchen supplies as required, ensuring cost-effectiveness and timely availability

Liaise with engineering, housekeeping, and external vendors to address maintenance issues promptly and efficiently

Oversees office operations and HR invoice processing, ensuring accuracy and timely payment for all expenses

Establish and maintain efficient organizational systems, including electronic filing and record-keeping, contributing to streamlined office operations

Ensure the functionality of office equipment, managing service calls, and coordinating repairs or replacements when necessary

Assist in planning and executing company events, programs, and meetings, ensuring seamless logistical support

Provide administrative support to the office as a whole, including managing conference room calendars, scheduling meetings, and document preparation.

Assist HR with onboarding new employees, employee offboarding, maintaining office records, maintaining company intranet, and coordinating events (benefits fair, lunch & learns, employee engagement events, employee birthdays)

Serves as a central point of contact for internal company-wide communications

Answer the corporate office’s general phone line, transfer calls to the appropriate person, take accurate messages as needed, and promptly route voicemail messages to the correct recipient

Enhances workplace experience and employee engagement by arranging employee lunches, appreciation day activities, and other interactive office initiatives

Manages shipping, receiving, and distribution of mail and packages.

Facilitate daily employee perks and engagements such as dry cleaning, car wash, birthdays, etc.

Ability to sit at a desk for extended periods.

Equipment used includes PCs, phones, copiers, scanners, faxes, and door release systems.

Proficiency in MS Office Suite (Word, Excel, PowerPoint), Adobe, Canva, and basic computer skills.

Professional demeanor, strong interpersonal skills, and a positive attitude.

Exceptional attention to detail and strong written and verbal communication skills.

Ability to multitask, prioritize tasks, and follow through on assignments.

Problem-solving ability with a proactive approach to resolving issues.

Ability to travel to and from properties within our portfolio for backup support.

Flexible availability for occasional evenings, weekends, and holidays for special events.

Capable of lifting up to 20lbs., handling packages, and distributing mail.