Facilities Coordinator

The Facilities Coordinator plays a vital role in supporting the management, operations, and maintenance activities of our Buildings & Grounds team for healthcare properties. This position serves as a key point of contact for customer and client services while ensuring facility maintenance excellence through effective work order and workflow management. You will be responsible for maintaining facility documentation, conducting environment of care inspections, and coordinating with vendors and service providers to ensure seamless operations. This role directly contributes to JLL's mission of delivering exceptional facility management services in critical healthcare environments while building strong client relationships and supporting our clients' strategic goals and objectives.

• →Ensure proper documentation and monitoring of facility conditions using CMMS, including conducting spot checks to assess cleaning standards, maintenance requirements, and potential hazards for assigned facilities
• →Perform comprehensive environment of care inspections on all facilities and document findings to maintain compliance and safety standards
• →Document and complete all equipment work orders and preventive maintenance activities in the CMMS, ensuring accurate tracking and timely execution
• →Provide clear direction and information to vendors, facilities staff, and service providers to ensure excellent coordination and execution of work assignments
• →Participate as a key team member in response to emergency situations, demonstrating quick thinking and effective problem-solving abilities
• →Provide administrative and operational support to Facilities Manager and Assistant Facilities Manager as needed, including assistance with CMMS special projects and activities
• →Develop productive working relationships with key stakeholders, client personnel, and third parties to enhance the overall experience of facility users

• Associate degree or equivalent work experience in facilities management or related field
• Excellent customer service skills with proven ability to interact professionally with diverse stakeholders
• Strong computer proficiency and experience with work order management systems
• Demonstrated oral and written communication skills with ability to convey information clearly and professionally
• Ability to multitask and effectively organize responsibilities to achieve facility goals and objectives
• Basic knowledge of building mechanical, electrical, and plumbing systems
• Proven ability to develop productive working relationships with clients and vendors

• Experience with CMMS systems (Corrigo preferred) and Microsoft Office applications
• Previous experience in healthcare facilities management or similar regulated environments
• Familiarity with environment of care standards and compliance requirements
• Knowledge of preventive maintenance best practices and scheduling
• Experience coordinating vendor services and monitoring service quality
• Understanding of emergency response protocols in healthcare settings

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.