Executive Assistant

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.

The Executive Assistant provides comprehensive administrative and operational support to the Executive Director responsible for leading the office of Enterprise Finance Strategic Planning and Stakeholder Engagement, as well as the VP, Finance Optimization, which includes administrative support of the Finance Optimization Program Management Office (PMO). This role enhances leadership effectiveness by managing complex administrative responsibilities, coordinating critical business activities, and ensuring the correct functioning of facilities, office, and/or business support services.

1.  Executive and Office Operations: Coordinate complex administrative activities to keep executive and departmental operations timely, efficient, and well organized. Support consistent workflow by applying established policies and procedures and coordinating administrative resources for senior leaders. 55%

2. Stakeholder Communication and Service: Serve as a responsive point of contact for employees, stakeholders, and senior management. Field internal and external inquiries, provide clear and concise communication, and resolve or redirect requests as appropriate. 30%

3. Reporting and Information Management: Coordinate the research, collection, analysis, and compilation of information for departmental reports. Maintain accurate files, reports, and departmental records in accordance with record-retention requirements. 5%

4. Financial and Administrative Stewardship: Prepare and maintain comprehensive records related to expenditures, budget balances, investments, payroll, and operations. Safeguard financial and operational information through disciplined recordkeeping, policy adherence, and appropriate controls. 5%

5. Operational Excellence and Continuous Improvement: Monitor departmental performance, identify opportunities for improvement, and coordinate support to promote consistent, compliant operations. 5%

• Minimum of 2 years of experience providing executive administrative support to senior leaders in a complex, matrixed, fast-paced corporate environment.
• Demonstrated experience coordinating large-scale initiatives, executive priorities, and cross-functional activities across multiple stakeholder groups.

• Experience managing time effectively to meet tight deadlines and remain flexible in the face of shifting priorities or unexpected changes.

• Proven ability to manage competing priorities, complex calendars, and travel logistics, as needed.

• Experience supporting senior executives and preparing materials, communications, and presentations for leadership meetings, governance forums, and executive audiences.
• Strong organizational, project management, and prioritization skills with exceptional attention to detail.
• Handle confidential and sensitive information with professionalism and discretion.
• Apply strong problem-solving and decision-making skills to address complex business needs and drive effective business and operational outcomes
• Advanced proficiency in Microsoft Office Suite and virtual meeting platforms.
• Willingness to travel up to 5% (including by plane)

• Strong intellectual curiosity to ask questions and learn team/business priorities, program details, and objectives in order to facilitate and support desired outcomes
• Anticipating needs, exercising initiative, escalating challenges, and proactively addressing issues to support business priorities and executive effectiveness.
• Adept at collaborating effectively across teams and stakeholders to achieve shared objectives and support organizational priorities.
• Demonstrated professional presence and sound judgment when representing the Enterprise Finance function with internal and external stakeholders.
• Strong understanding of general business environments, corporate operations, financial management, and strategic planning.
• Proven ability to bridge business objectives with operational needs to drive organizational efficiency and growth.
• Strong analytical and reporting skills, including experience creating and maintaining executive-level reports and dashboards.
• Convey ideas clearly through written and verbal communication.

• High School Diploma/GED required
• Bachelor’s Degree in business administration or related field preferred; equivalent years of related professional work experience may substitute

The typical pay range for this role is:

This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls.  The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors.  This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. 
 

Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.