Travel Coordinator & Employee Support Administrator

We are seeking a highly organized and detail-oriented Travel Coordinator & Employee Support Administrator to manage corporate travel arrangements and provide exceptional employee support. This role ensures efficient, cost-effective travel solutions while maintaining compliance with company policies and fostering a positive work environment. 

Travel Coordination 

• →Arrange flights, accommodations, ground transportation, and other travel logistics for employees. 

• →Prepare and distribute comprehensive travel itineraries, including flight details, hotel reservations, and meeting schedules. 

• →Ensure adherence to company travel policies and budget guidelines; track expenses and reconcile invoices. 

• →Negotiate with vendors (airlines, hotels, etc.) to secure competitive rates and favorable terms. 

• →Serve as the primary point of contact for travelers, providing assistance with travel-related inquiries and emergencies. 

• →Advise employees on visa requirements and necessary documentation for international travel. 

• →Analyze travel data to identify trends and opportunities for cost savings. 

Employee Support 

• →Manage employee onboarding and offboarding processes in collaboration with managers, HR, and IT. 

• →Oversee PTO approvals and ensure compliance with company policies. 

• →Develop and implement employee engagement initiatives, including incentive programs, events, and meetings. 

• →Act as a liaison between employees and management across all locations. 

• Experience: 3–5 years of corporate travel coordination experience, including large-scale events. 

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, MS Teams). 

• Soft Skills:  

• Exceptional organizational skills and attention to detail. 

• Strong written and verbal communication abilities. 

• High level of customer service orientation and problem-solving skills. 

• Ability to work independently and collaboratively in a fast-paced environment. 

• Strong negotiation skills and ability to meet deadlines under pressure.