Office Coordinator - Contract

The Office Coordinator supports daily office operations by providing clerical and administrative assistance and helping maintain an organized, welcoming, and well-equipped workplace. This role coordinates office supplies, supports vendors and facilities requests, assists with Friday lunches and company events, and responds to everyday employee needs.

• →Provide daily administrative support by preparing documents, entering data, filing records, and maintaining shared office information.
• →Welcome visitors and notify employee hosts while following company visitor and access procedures.
• →Receive and distribute incoming mail and packages and arrange outgoing shipments to ensure timely delivery and accurate tracking.
• →Monitor office, kitchen, and breakroom supplies through regular inventory checks, submitting replenishment requests and placing approved orders to maintain adequate stock.
• →Check reception areas, conference rooms, kitchens, and shared spaces daily to ensure they are organized, stocked, and ready for use, coordinating cleaning or maintenance needs with the appropriate service providers.
• →Support facilities requests by documenting reported issues, coordinating approved service visits, and tracking outstanding items.
• →Assist with Friday lunches by confirming headcounts and dietary requirements, coordinating approved catering orders and delivery times, and supporting setup and cleanup within the assigned budget.
• →Assist with company events, employee celebrations, and meetings by coordinating invitations, supplies, catering, room arrangements, and onsite logistics in collaboration with relevant teams.
• →Maintain purchasing and expense records by organizing receipts, checking invoices against approved orders, and forwarding documentation to the appropriate team for processing.
• →Support employee onboarding and departures by preparing workspaces, coordinating office supplies and access items, and updating relevant checklists in collaboration with HR and IT.
• →Follow company procedures for recordkeeping, confidentiality, and workplace safety, promptly reporting hazards or operational concerns to management. 
• →Complete additional clerical, administrative, and office support assignments as directed to meet changing business needs.

• High School Degree or equivalent (Associate degree preferred)  
• 1-3 years of experience in an office clerk or office coordinator role.
• Exceptional organizational, attention to details and time management skills.
• Ability to manage confidential information with discretion and confidentiality.
• Excellent written and verbal communication and interpersonal skills.
• Proficiency with Microsoft Office and Google Suite skills.
• Advance tech savviness.
• High adaptability to change and stressful situations.
• Self-starter and goal oriented, undertake projects on your own initiative.